Rules for implementing teaching mobility in the Erasmus+ KA131 programme

Contact person: anna.dachnowska@usz.edu.pl

Apply

Tutorial

Mobility in KA131-2025 project

I. Formal criteria
Research-teaching and teaching staff who conduct classes within the research disciplines taught by the faculties of the US which have valid Inter-institutional Agreements with universities from the programme countries concerning the mobility of academic staff for teaching within the ERASMUS+ Programme are entitled to take part in teaching mobility (STA).
STA mobility may last a minimum of 2 days and a maximum of 2 months (excluding travel time).
The minimum number of teaching hours is 8 hours per mobility lasting up to 1 week and proportionally more for mobility lasting over 1 week.
It is permissible to combine STA with STT mobility. In such a case, the minimum number of teaching hours to be completed is 4 hours per mobility lasting up to 1 week and proportionally more for a mobility lasting over 1 week.
STA mobilities can be carried out starting from 01/04/2026 for the basic qualification and from 04/01/2027 for the additional qualification and by 15/07/2027.
The mobility can be carried out only in a partner university based on the current inter-institutional agreement concerning the mobility within ERASMUS+ Programme. An inter-institutional agreement must be concluded before the beginning of qualification.
The mobility must be carried out in accordance with the rules set out in the Erasmus+ Programme guide and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES).
All mobility documents are submitted in the original version to the IRD and through DreamApply system; documents should not be sent via EZD.

II. Qualification
Teaching mobilities STA can be realized only within the signed inter-institutional agreements and within the disciplines which you represent.
Please make sure that there is a signed agreement with the university to which you plan to apply. Please pay attention whether the agreement was signed with your faculty and for the ISCED code you represent.

List of partner universities to which one can apply – updated on 18/12/2025

Please note that some agreements are valid only until 2025/26. Mobilities within those agreements must take place until 30/09/2026!
Teaching staff employed in central units (e.g. ACKJ, UCE) are centrally qualified by the IRD.

Employees interested in the mobility apply for the STA mobility qualification by filling in an on-line application form in the DreamApply system (DA) and submitting it within the deadlines set for the basic and additional qualifications. The basic qualification will take place between 02-20/01/2026 (until 15:00). Additional qualification will be conducted only in case of vacancies between 01 and 15/10/2026 (until 15:00).

In the application referred to in point 9, the employee is obliged to use their work e-mail address.

One employee may submit one application for the basic qualification and one application for each additional qualification, provided that the host institutions for both mobilities are different.

An employee may carry out one STA mobility under the KA131-2025 project, unless free funds are available after all mobilities from the reserve list have been completed.

Employees take part in the qualification under an inter-institutional agreement within the research discipline they represent. Employees who represent more than one discipline are entitled to apply within each of them.

The qualification is conducted by a committee at the faculty level consisting of at least three (when the number of coordinators at the faculty does not exceed two) or at least five people (when there are three or more coordinators at the faculty), including all coordinators for international exchange appointed for the disciplines conducted by a given faculty, vice-dean(s) for student affairs/dean of a given faculty, and in the case of absence of the required number of committee members, also directors/deputy directors of all/selected institutes affiliated with a given faculty or other employees appointed by these directors/deputies.

If the application form under assessment is the one of an employee who is also a member of the selection committee, this person leaves the committee for the time the application is being assessed, and the committee is then supplemented by an appointed person.

The qualification is based on the assessment of the content of the Individual Teaching Programme (Mobility Agreement – Staff Mobility for Teaching, MA), section PROPOSED MOBILITY PROGRAMME, described by the employee in the application form according to the following point scale:

clearly and precisely formulated teaching goals* – 0-1 points,

indication of the added value of mobility (in the context of the modernization strategy)* – 0-1 points,

indication of the added value of mobility (in the context of internationalization)* –0-1 points,

form of classes – classes cover theoretical issues – 0-1 points,

form of classes – classes provide activity/practical aspects for the students to complete – 0-1 points,

indication of at least 1 topic of classes with a short description – 0-1 points,

indication of the second topic of classes with a short description – 0-1 points,

indication of the third and subsequent topic of classes with a short description – 0-1 points,

description of knowledge, skills and social competences that will be developed or strengthened by the student thanks to their participation in the classes – 0-1 points,

description of the expected results (what and how the participant will implement after their return) – 0-1 points.

Applications which cannot be awarded a minimum of 5 points in total will be rejected.

The assessed substantive content of MA and the planned duration of the mobility cannot be changed once the qualification has been completed.

Incorrectly submitted applications (e.g. selection of the mobility language inconsistent with the inter-institutional agreement signed with a given foreign university, incorrect ISCED code or faculty) will not be assessed.

It is not allowed to submit applications with substantively identical content of MA: PROPOSED MOBILITY PROGRAMME by two/several employees, as well as applications from the same employee submitted in previous years (even if the mobility has not been carried out). Applications once assessed by the committee are not subject to re-assessment.

As a result of the qualification, a protocol including all the candidates taking part in the qualification and a ranking list of the qualified persons are created. The chairperson of the faculty committee sends to the IRD the protocol according to an approved template in electronic form in both variants:

Excel file generated on the basis of data from DA system,

in the form of an e-mail in which the protocol is a pasted section (not attached) with pre-completed confirmations from the entire committee

by 17/02/2026 at the latest for the basic qualification and by 04/11/2026 at the latest for the additional qualification.

The date of acceptance of duly submitted protocol shall be the date on which e-mail confirmations of the entire committee are received.

The IRD, within 5 working days from receiving the protocol, verifies the correctness of the protocol and the compliance of the content of the MA with the rules defined in the Erasmus+ Programme Guide and FDES guidelines and accepts or sends the protocol back to the chairperson of the faculty committee for correction.

Protocols sent back for correction in accordance with point 22 shall be deemed accepted on the day of submission of the original version if they are corrected within 5 working days from receiving information from the IRD about incorrect input.

As a result of the qualification, a basic and a reserve lists are created. The basic list automatically includes qualified persons who have not completed STA mobility in KA131 projects during the previous two academic years (excluding the academic year in which the application is submitted).
In the additional qualification, all qualified persons will be placed on the reserve list.

Within the main list, scholarships are awarded in the order of delivery (attachment in the DreamApply application and email notification of the contact person at the IRD) of MA signed by all three parties, green travel declaration (if applicable), and confirmation of planned mobility dates**. Failure to submit the above-mentioned documents by 01/02/2027 will result in transferring the candidate from the main list to the reserve list.
Within the reserve list, available scholarship places from the reserve pool are allocated in the order of submission (uploading to the DreamApply application and email notification of the contact person at IRD) of the MA signed by all three parties, green travel declaration (if applicable), and confirmation of planned mobility dates.
The MA cannot be signed by the US coordinator or uploaded to DreamApply with a date earlier than the announcement of the qualification results.
The documents must be submitted to the IRD no earlier than on the day you receive the information about being accepted for the mobility.

On the basis of the accepted protocol, the IRD sends to candidates elecrtonically individual information about the results of qualification and further proceedings in connection with the mobility including the obligation to conclude an individual scholarship agreement.

The candidate has the right to appeal against the committee decision within 5 working days from the announcement of the qualification result to the vice-rector for organization, whose decision is final.

* In the case of an STA mobility combined with an STT mobility, the training aspect must be taken into account.
** There should be uniformity of signatures in the documents, i.e. all signatures on one document should be in the same form (all parties sign either by hand or by qualified signatures).

III. Financial aspects

The participant will receive a scholarship only for the duration of the physical stay abroad, confirmed by the host institution.
The maximum period of stay in the receiving institution co-financed by the US is 4 days.
The scholarship includes a lump sum for individual support (subsistence allowance) and a lump sum for travel (travel costs).

The subsistence allowance is paid only for dates of stay in the host institution. Participants realizing only remote/on-line/virtual mobility from their home country (without going abroad) are not entitled to a scholarship for the duration of the mobility. The daily flat rate for Erasmus+ individual support for STA mobility is:

Group	Countries belonging to the group	Daily rate in EUR
1	Austria, Belgium, Denmark, Finland, France, Ireland, Iceland, Liechtenstein, Luxembourg, Netherlands Germany, Norway, Sweden, Italy	190
2	Cyprus, Czech Republic, Estonia, Greece, Spain, Latvia, Malta, Portugal, Slovakia, Slovenia	170
3	Bulgaria, Croatia, Lithuania, North Macedonia, Romania, Serbia, Türkiye, Hungary	148

The lump sum for travel costs depends on the distance between the place of departure (seat of the US, i.e. Szczecin) and the destination (location of the host institution) according to the rates presented in the table below. If the round trip is taken by means of low-emission transport, the so-called “green travel”, i.e. the longest sections of the route are covered by bus, train, bicycle or by carpooling, Programme participants can apply for a lump sum for travel costs in the amount of the rate including “green travel”:

Distance	Lump sum for travel costs per participant	Lump sum for travel costs including “green travel”
0-99 km	28 EUR	56 EUR
100-499 km	211 EUR	285 EUR
500-1999 km	309 EUR	417 EUR
2000-2999 km	395 EUR	535 EUR
3000-3999 km	580 EUR	785 EUR
4000-7999 km	1188 EUR	1188 EUR
8000 km or more	1735 EUR	1735 EUR

The appropriate lump sum for the travel is determined on the basis of the online calculator available on the website of the European Commission (EC): https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator.

In addition, participants travelling by non-ecological means of transport (not „green travel”) on days other than the start and end of mobility at the host institution receive a lump sum for subsistence costs for up to two additional travel days (one before and one after the end of mobility).
Participants opting for „green travel” may apply for additional individual support for subsistence costs for the additional travel days in accordance with the The rules for granting and settling a “green travel” are available on the IRD website.

The non-allocated amount, as well as any further grant reserves arising during the implementation of mobilities, resulting from shorter than originally planned stays, lesser than planned number of mobilities, resignation of employees from mobility – will be transferred to the pool of funds allocated to reserve mobilities.
Candidates are obliged to inform the IRD about their resignation from the mobility in the form of an e-mail information.
Applicants who document in the DA application that they have a confirmed degree of disability may apply for additional support on the basis of a request to co-finance additional costs, specifying the needs resulting directly from the disability, which:
- are other than standard travel and subsistence costs during the stay abroad,
- are not provided by the host university/institution or are not financed from other sources,
- are necessary for the mobility.

RULES FOR OBTAINING FINANCING IN THE FORM OF REAL COSTS

IV. Accession to the Erasmus + programme: signing a scholarship agreement
During the mobility, the employee may not be on a leave of absence at the US.

The agreement constitutes the basis for the transfer of the scholarship amount (EUR) indicated in the agreement to the bank account specified in the DA application form.

The signing of the scholarship agreement is conditional on a successful qualification and the attachment of scans of the following documents in the DA:

MA according to the approved template with the same content in section “I: PROPOSED MOBILITY PROGRAMME” as the content of this section in the DA application form, formally complete (filled in the required sections) and approved/signed by the employee, respective international exchange coordinator in section “II. COMMITMENT OF THE THREE PARTIES: The sending institution/enterprise” and by the host university in section “II. COMMITMENT OF THE THREE PARTIES: The receiving institution”,

confirmation of the planned dates of stay according to the approved template,

documents confirming the required scope of insurance: obligatory health insurance,

green travel declaration – if applicable.
According to the guidelines of the National Agency for the Erasmus+ Programme in Poland, the documents ((O)LA and scholarship agreement) should have uniform signatures, i.e. all signatures on one document should have the same form (all parties sign either handwritten or with qualified signatures).
There should be a minimum 5-day break between the various mobility activities carried out under the Programme.
Having attached the required documents in the DA, the employee shall conclude a scholarship agreement for the STA mobility in the IRD no later than 14 days and not earlier than two months before the planned departure.
Before the start of the mobility period, the staff member may complete the OLS language assessment in the language of the mobility (if available). The participant can take part in OLS language courses starting from the day of gaining access. A link to the OLS platform is sent to qualified employees by the IRD.

V. Settlement of the scholarship
Within 14 days after returning from the host institution, the employee is obliged to settle the mobility in the IRD.
The mandatory elements of the mobility settlement are as follows:
delivery of the completed and approved original MA document which had been submitted during qualification,
delivery of the confirmation of completing the mobility with the dates of its realization and the number of classes conducted (at least 8 hours of classes per week of stay) – scan is acceptable,
green travel statement – if applicable,
completing an on-line questionnaire, the link to which will be sent by the relevant system of the European Commission.
Date of issue of certificate of stay should not be earlier than last day of mobility.

documents/forms to download

Mobility in KA131-2024 project

I. Formal criteria
Research-teaching and teaching staff who conduct classes within the research disciplines taught by the faculties of the US which have valid Inter-institutional Agreements with universities from the programme countries concerning the mobility of academic staff for teaching within the ERASMUS+ Programme are entitled to take part in teaching mobility (STA).
STA mobility may last a minimum of 2 days and a maximum of 2 months (excluding travel time).
The minimum number of teaching hours is 8 hours per mobility lasting up to 1 week and proportionally more for mobility lasting over 1 week.
It is permissible to combine STA with STT mobility. In such a case, the minimum number of teaching hours to be completed is 4 hours per mobility lasting up to 1 week and proportionally more for a mobility lasting over 1 week.
STA mobilities can be carried out starting from 01/04/2025 for the basic qualification and from 02/01/2026 for the additional qualification and by 15/07/2026.
From 01/03/2026, if funds for scholarships are available, mobilities may be carried out by persons from the reserve list.
The mobility can be carried out only in a partner university based on the current inter-institutional agreement concerning the mobility within ERASMUS+ Programme. An inter-institutional agreement must be concluded before the beginning of qualification.
The mobility must be carried out in accordance with the rules set out in the Erasmus+ Programme guide and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES).
All mobility documents are submitted in the original version to the IRD and through DreamApply system; documents should not be sent via EZD.

II. Qualification
Teaching staff employed in central units (e.g. ACKJ, UCE) are centrally qualified by the IRD.
Employees interested in the mobility apply for the STA mobility qualification by filling in an on-line application form in the DreamApply system (DA) and submitting it within the deadlines set for the basic and additional qualifications. The basic qualification will take place between 02-20/02/2025 (until 15:00). Additional qualification will be conducted only in case of vacancies between 01 and 15/10/2025 (until 15:00).
In the application referred to in point 9, the employee is obliged to use their work e-mail address.
One employee may submit one application for the basic qualification and one application for each additional qualification, provided that the host institutions for both mobilities are different.
An employee may carry out one STA mobility under the KA131-2024 project, unless free funds are available after all mobilities from the reserve list have been completed.
Employees take part in the qualification under an inter-institutional agreement within the research discipline they represent. Employees who represent more than one discipline are entitled to apply within each of them.
The qualification is conducted by a committee at the faculty level consisting of at least three (when the number of coordinators at the faculty does not exceed two) or at least five people (when there are three or more coordinators at the faculty), including all coordinators for international exchange appointed for the disciplines conducted by a given faculty, vice-dean(s) for student affairs/dean of a given faculty, and in the case of absence of the required number of committee members, also directors/deputy directors of all/selected institutes affiliated with a given faculty or other employees appointed by these directors/deputies.
If the application form under assessment is the one of an employee who is also a member of the selection committee, this person leaves the committee for the time the application is being assessed, and the committee is then supplemented by an appointed person.
The qualification is based on the assessment of the content of the Individual Teaching Programme (Mobility Agreement – Staff Mobility for Teaching, MA), section PROPOSED MOBILITY PROGRAMME, described by the employee in the application form according to the following point scale:
clearly and precisely formulated teaching goals* – 0-1 points,
indication of the added value of mobility (in the context of the modernization strategy)* – 0-1 points,
indication of the added value of mobility (in the context of internationalization)* –0-1 points,
form of classes – classes cover theoretical issues – 0-1 points,
form of classes – classes provide activity/practical aspects for the students to complete – 0-1 points,
indication of at least 1 topic of classes with a short description – 0-1 points,
indication of the second topic of classes with a short description – 0-1 points,
indication of the third and subsequent topic of classes with a short description – 0-1 points,
description of knowledge, skills and social competences that will be developed or strengthened by the student thanks to their participation in the classes – 0-1 points,
description of the expected results (what and how the participant will implement after their return) – 0-1 points.
Applications which cannot be awarded a minimum of 5 points in total will be rejected.
The assessed substantive content of MA and the planned duration of the mobility cannot be changed once the qualification has been completed.
Incorrectly submitted applications (e.g. selection of the mobility language inconsistent with the inter-institutional agreement signed with a given foreign university, incorrect ISCED code or faculty) will not be assessed.
It is not allowed to submit applications with identical content of MA: PROPOSED MOBILITY PROGRAMME by two/several employees, as well as applications from the same employee submitted in previous years (even if the mobility has not been carried out). Applications once assessed by the committee are not subject to re-assessment.
As a result of the qualification, a protocol including all the candidates taking part in the qualification and a ranking list of the qualified persons are created. The chairperson of the faculty committee sends to the IRD (contact person for STA mobility) the protocol according to an approved template in electronic form in both variants:
Excel file generated on the basis of data from DA system,
in the form of an e-mail in which the protocol is a pasted section (not attached) with pre-completed confirmations from the entire committee
by 17/02/2025 at the latest for the basic qualification and by 04/11/2025 at the latest for the additional qualification.
The date of acceptance of duly submitted protocol shall be the date on which e-mail confirmations of the entire committee are received.
The IRD (contact person for STA mobility), within 5 working days from receiving the protocol, verifies the correctness of the protocol and the compliance of the content of the MA with the rules defined in the Erasmus+ Programme Guide and FDES guidelines and accepts or sends the protocol back to the chairperson of the faculty committee for correction.
Protocols sent back for correction in accordance with point 24 shall be deemed accepted on the day of submission of the original version if they are corrected within 5 working days from receiving information from the IRD (contact person for STA mobility) about incorrect input.
As a result of the qualification, a basic and a reserve lists are created. The basic list automatically includes qualified persons who have not completed STA mobility in KA131 projects during the previous two academic years (excluding the academic year in which the application is submitted).
In the additional qualification, all qualified persons will be placed on the reserve list.
Within each of the lists, scholarships are awarded in the order of delivery (attachment in the DreamApply application and notification of the contact person at the IRD) of MA signed by all three parties, green travel declaration, and confirmation of planned dates of stay**.
For persons on the basic list, MA cannot be signed by the US coordinator and attached to DA with a date earlier than the announcement of qualification results.
For persons on the reserve list, documents cannot be attached to DA earlier than 10/02/2026.
On the basis of the accepted protocol, the IRD (contact person for STA mobility) sends to candidates (via e-mail and/or via DA system) individual information about the results of qualification and further proceedings in connection with the mobility including the obligation to conclude an individual scholarship agreement.
The candidate has the right to appeal against the committee decision within 5 working days from the announcement of the qualification result to the Vice-Rector for Organization, whose decision is final.
* In the case of an STA mobility combined with an STT mobility, the training aspect must be taken into account.
** There should be uniformity of signatures in the documents, i.e. all signatures on one document should be in the same form (all parties sign either by hand or by qualified signatures).

III. Financial aspects

The participant will receive a scholarship only for the duration of the physical stay abroad, confirmed by the host institution.
The maximum period of stay in the receiving institution co-financed by the US is 4 days.
The scholarship includes a lump sum for individual support (subsistence allowance) and a lump sum for travel (travel costs).

Group	Countries belonging to the group	Daily rate in EUR
1	Austria, Belgium, Denmark, Finland, France, Ireland, Iceland, Liechtenstein, Luxembourg, Netherlands Germany, Norway, Sweden, Italy	190
2	Cyprus, Czech Republic, Estonia, Greece, Spain, Latvia, Malta, Portugal, Slovakia, Slovenia	170
3	Bulgaria, Croatia, Lithuania, North Macedonia, Romania, Serbia, Türkiye, Hungary	148

Distance	Lump sum for travel costs per participant	Lump sum for travel costs including “green travel”
0-99 km	28 EUR	56 EUR
100-499 km	211 EUR	285 EUR
500-1999 km	309 EUR	417 EUR
2000-2999 km	395 EUR	535 EUR
3000-3999 km	580 EUR	785 EUR
4000-7999 km	1188 EUR	1188 EUR
8000 km or more	1735 EUR	1735 EUR

The non-allocated amount, as well as any further grant reserves arising during the implementation of mobilities, resulting from shorter than originally planned stays, lesser than planned number of mobilities, resignation of employees from mobility – will be transferred to the pool of funds allocated to reserve mobilities.
Candidates are obliged to inform the IRD (contact person for STA mobility) about their resignation from the mobility in the form of an e-mail information.
Applicants who document in the DA application that they have a confirmed degree of disability may apply for additional support on the basis of a request to co-finance additional costs, specifying the needs resulting directly from the disability, which:
- are other than standard travel and subsistence costs during the stay abroad,
- are not provided by the host university/institution or are not financed from other sources,
- are necessary for the mobility.

RULES FOR OBTAINING FINANCING IN THE FORM OF REAL COSTS

IV. Accession to the Erasmus + programme: signing a scholarship agreement
During the mobility, the employee may not be on a leave of absence at the US.

The agreement constitutes the basis for the transfer of the scholarship amount (EUR) indicated in the agreement to the bank account specified in the DA application form.

The signing of the scholarship agreement is conditional on a successful qualification and the attachment of scans of the following documents in the DA:

MA according to the approved template with the same content in Section I: PROPOSED MOBILITY PROGRAMME as the content of this section in the DA application form, formally complete (filled in the required sections) and approved/signed by the employee, respective international exchange coordinator in section II. COMMITMENT OF THE THREE PARTIES: The sending institution/enterprise and by the host university in section II. COMMITMENT OF THE THREE PARTIES: The receiving institution,

confirmation of the planned dates of stay according to the approved template,

documents confirming the required scope of insurance: obligatory health insurance,

Green Travel declaration – if applicable.

There should be a minimum 5-day break between the various mobility activities carried out under the Programme.

Having attached the required documents in the DA, the employee shall conclude a scholarship agreement for the STA mobility in the IRD (with the contact person for STA mobility) no later than 14 days and not earlier than two months before the planned departure.

Before the start of the mobility period, the staff member may complete the OLS language assessment in the language of the mobility (if available). The Participant can take part in OLS language courses starting from the day of gaining access. A link to the OLS platform is sent to qualified employees by the IRD.

V. Settlement of the scholarship
Within 14 days after returning from the host institution, the employee is obliged to settle the mobility in the IRD.
The mandatory elements of the mobility settlement are as follows:
delivery of the completed and approved original MA document which had been submitted during qualification,
delivery of the confirmation of completing the mobility with the dates of its realization and the number of classes conducted (at least 8 hours of classes per week of stay) – scan is acceptable,
green travel statement – if applicable,
completing an on-line questionnaire, the link to which will be sent by the relevant system of the European Commission.

templates and rules are available for viewing in the IRD

Mobility in KA131-2023 project

I. Formal criteria
Research-teaching and teaching staff who conduct classes within the research disciplines taught by the faculties of the US which have valid Inter-institutional Agreements with universities from the programme countries concerning the mobility of academic staff for teaching within the ERASMUS+ Programme are entitled to take part in teaching mobility (STA).
STA mobility may last a minimum of 2 days and a maximum of 2 months (excluding travel time), with a minimum funding period of 2 days and a maximum of 5 days.
The minimum number of teaching hours is 8 hours per mobility lasting up to 1 week and proportionally more for mobility lasting over 1 week.
STA mobilities can be carried out starting from 01/05/2024 for the basic qualification and from 02/01/2025 for the additional qualification and by 15/07/2025.
The mobility can be carried out only in a partner university based on the current inter-institutional agreement concerning the mobility within ERASMUS+ Programme. An inter-institutional agreement must be concluded before the beginning of qualification.
The mobility must be carried out in accordance with the rules set out in the latest available version of the Erasmus+ Programme guide and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES).
All mobility documents are submitted in the original version to the IRD and through DreamApply system; documents should not be sent via EZD.

II. Qualification
Teaching staff employed in central units (e.g. ACKJ, UCE) are centrally qualified by the IRD.

Employees interested in the mobility apply for the STA mobility qualification by filling in an on-line application form in the DreamApply system (DA) and submitting it within the deadlines set for the basic and additional qualifications. The basic qualification will take place between 01 and 26/02/2024 (until 15:00). Additional qualification will be conducted only in case of vacancies between 01 and 15/10/2024 (until 15:00).

In the application referred to in point 9, the employee is obliged to use their work e-mail address.

One employee may submit one application for the basic qualification and one application for each additional qualification, provided that the host institutions for both mobilities are different.

An employee may carry out one STA mobility under the KA131-2023 project, unless free funds are available after all mobilities from the reserve list have been completed.

Employees take part in the qualification under an inter-institutional agreement within the research discipline they represent. Employees who represent more than one discipline are entitled to apply within each of them.

Qualification is conducted by a committee at the faculty level consisting of three (when the number of coordinators at the faculty does not exceed two) or five people (when there are three or more coordinators in the faculty), including all international exchange coordinators appointed for the disciplines taught by a given faculty and the Vice-Dean for Student Affairs/Dean of a given faculty.

If the application form under assessment is the one of an employee who is also a member of the selection committee, this person leaves the committee for the time the application is being assessed, and the committee is then supplemented by an appointed person.

The qualification is based on the assessment of the content of the Individual Teaching Programme (Mobility Agreement – Staff Mobility for Teaching, MA), section PROPOSED MOBILITY PROGRAMME, described by the employee in the application form according to the following point scale:

clearly and precisely formulated teaching goals – 0-1 points,

indication of the added value of mobility (in the context of the modernization strategy) – 0-1 points,

indication of the added value of mobility (in the context of internationalization) –0-1 points,

form of classes – classes cover theoretical issues – 0-1 points,

form of classes – classes provide activity/practical aspects for the students to complete – 0-1 points,

indication of at least 1 topic of classes with a short description – 0-1 points,

indication of the second topic of classes with a short description – 0-1 points,

indication of the third and subsequent topic of classes with a short description – 0-1 points,

description of knowledge, skills and social competences that will be developed or strengthened by the student thanks to their participation in the classes – 0-1 points,

description of the expected results (what and how the participant will implement after their return) – 0-1 points.

Applications which cannot be awarded a minimum of 5 points in total will be rejected.

The assessed substantive content of MA and the planned duration of the mobility cannot be changed once the qualification has been completed.

Incorrectly submitted applications (e.g. selection of the mobility language inconsistent with the inter-institutional agreement signed with a given foreign university, incorrect ISCED code or faculty) will not be assessed.

It is not allowed to submit applications with identical content of MA: PROPOSED MOBILITY PROGRAMME by two/several employees, as well as applications from the same employee submitted in previous years (even if the mobility has not been carried out). Applications once assessed by the committee are not subject to re-assessment.

As a result of the qualification, a protocol including all the candidates taking part in the qualification and a ranking list of the qualified persons are created. The chairperson of the faculty committee sends to the IRD (contact person for STA mobility) the protocol according to an approved template in electronic form in both variants:

Excel file generated on the basis of data from DA system,

in the form of an e-mail in which the protocol is a pasted section (not attached) with pre-completed confirmations from the entire committee

by 18/03/2024 at the latest for the basic qualification and by 04/11/2024 at the latest for the additional qualification.

The date of acceptance of duly submitted protocol shall be the date on which e-mail confirmations of the entire committee are received.

The IRD (contact person for STA mobility), within 5 working days from receiving the protocol, verifies the correctness of the protocol and the compliance of the content of the MA with the rules defined in the Erasmus+ Programme Guide and FDES guidelines and accepts or sends the protocol back to the chairperson of the faculty committee for correction.

Protocols sent back for correction in accordance with point 24 shall be deemed accepted on the day of submission of the original version if they are corrected within 5 working days from receiving information from the IRD (contact person for STA mobility) about incorrect input.

As a result of the qualification, a basic and a reserve lists are created. The basic list automatically includes qualified persons who have not completed STA mobility in KA131 projects during the previous two academic years (excluding the academic year in which the application is submitted).

Within each list, scholarships are awarded in the order in which the complete set of documents is submitted to the IRD (as in point 38 of the Rules), whereas the Green Travel declaration must also be delivered to the IRD in the original version.* The set of documents must be delivered to the IRD no earlier than on the day of receiving information about qualification for the mobility.

On the basis of the accepted protocol, the IRD (contact person for STA mobility) sends to candidates (via e-mail and/or via DA system) individual information about the results of qualification and further proceedings in connection with the mobility including the obligation to conclude an individual scholarship agreement.

The candidate has the right to appeal against the committee decision within 5 working days from the announcement of the qualification result to the Vice-Rector for Organization, whose decision is final.

* The original version is not a scan of the document. The document must be signed originally in pen or electronically. If the document is to be signed electronically, the signature must be eligible and verifiable by the IRD. Information on eligible signatures: https://www.biznes.gov.pl/pl/portal/0075

III. Financial aspects

The participant will receive a scholarship only for the duration of the physical stay abroad.
The maximum total amount of co-financing for a single mobility is EUR 1 650, including any additional funds granted under the so-called “green travel”.
The scholarship includes a lump sum for individual support (subsistence allowance) and a lump sum for travel (travel costs).

Group	Countries belonging to the group	Daily rate in EUR
1	Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden	180
2	Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain	160
3	Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey	140

Distance	Lump sum for travel costs per participant	Lump sum for travel costs including “green travel”
0-99 km	23 EUR
100-499 km	180 EUR	210 EUR
500-1999 km	275 EUR	320 EUR
2000-2999 km	360 EUR	410 EUR
3000-3999 km	530 EUR	610 EUR
4000-7999 km	820 EUR
8000 km or more	1500 EUR

The appropriate lump sum for the travel is determined on the basis of the online calculator available on the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

In addition, participants travelling by non-ecological means of transport (not “green travel”) on days other than the start and end of mobility at the host institution receive a lump sum for subsistence costs for up to two additional travel days (one before and one after the end of mobility).
Participants opting for “green travel” may apply for additional individual support for subsistence costs for the additional travel days in accordance with the Rules for granting and settling a “green travel” available on the IRD website.

The non-allocated amount, as well as any further grant reserves arising during the implementation of mobilities, resulting from shorter than originally planned stays, lesser than planned number of mobilities, resignation of employees from mobility – will be transferred to the pool of funds allocated to reserve mobilities.
Candidates are obliged to inform the IRD (contact person for STA mobility) about their resignation from the mobility in the form of an e-mail information.
Applicants who document in the DA application that they have a confirmed degree of disability may apply for additional support on the basis of a request to co-finance additional costs, specifying the needs resulting directly from the disability, which:
- are other than standard travel and subsistence costs during the stay abroad,
- are not provided by the host university/institution or are not financed from other sources,
- are necessary for the mobility.

RULES FOR OBTAINING FINANCING IN THE FORM OF REAL COSTS

IV. Accession to the Erasmus + programme: signing a scholarship agreement
During the mobility, the employee may not be on a leave of absence at the US.

The agreement constitutes the basis for the transfer of the scholarship amount (EUR) indicated in the agreement to the bank account specified in the DA application form.

The signing of the scholarship agreement is conditional on a successful qualification and the attachment of scans of the following documents in the DA:

MA according to the approved template with the same content in Section I: PROPOSED MOBILITY PROGRAMME as the content of this section in the DA application form, formally complete (filled in the required sections) and approved/signed by the employee, respective international exchange coordinator in section II. COMMITMENT OF THE THREE PARTIES: The sending institution/enterprise and by the host university in section II. COMMITMENT OF THE THREE PARTIES: The receiving institution,

confirmation of the planned dates of stay according to the approved template,

documents confirming the required scope of insurance: obligatory health insurance,

Green Travel declaration – if applicable.

There should be a minimum 5-day break between the various mobility activities carried out under the Programme.

Having attached the required documents in the DA, the employee shall conclude a scholarship agreement for the STA mobility in the IRD (with the contact person for STA mobility) no later than 14 days and not earlier than two months before the planned departure.

Before the start of the mobility period, the staff member may complete the OLS language assessment in the language of the mobility (if available). The Participant can take part in OLS language courses starting from the day of gaining access. A link to the OLS platform is sent to qualified employees by the IRD.

V. Settlement of the scholarship
Within 14 days after returning from the host institution, the employee is obliged to settle the mobility in the IRD.
The mandatory elements of the mobility settlement are as follows:
delivery of the completed and approved original MA document which had been submitted during qualification,
delivery of the confirmation of completing the mobility with the dates of its realization and the number of classes conducted (at least 8 hours of classes per week of stay) – scan is acceptable,
green travel statement – if applicable,
completing an on-line questionnaire, the link to which will be sent by the relevant system of the European Commission.

templates and rules are available for viewing in the IRD

Mobility in KA131-2022 project

I. Formal criteria
Research-teaching and teaching staff who conduct classes within the research disciplines taught by the faculties of the US which have valid Inter-institutional Agreements with universities from the programme countries concerning the mobility of academic staff for teaching within the ERASMUS+ Programme are entitled to take part in teaching mobility (STA).

STA mobility may last a minimum of 2 days and a maximum of 2 months (excluding travel time), with a minimum funding period of 2 days and a maximum of 5 days.

The minimum number of teaching hours is 8 hours per mobility lasting up to 1 week and proportionally more for mobility lasting over 1 week.

STA mobilities can be carried out starting from 01/05/2023 for the basic qualification and from 02/01/2024 for the additional qualification and by 30/06/2024.
Mobilities not completed within the limits by 31/12/2023 are transferred to the reserve, together with the funds allocated to them.

The mobility can be carried out only in a partner university based on the current inter-institutional agreement concerning the mobility within ERASMUS+ Programme. An inter-institutional agreement must be concluded before the beginning of qualification.

The mobility must be carried out in accordance with the rules set out in the Erasmus+ Programme Guide and with the guidelines of the National Agency of the programme in Poland (NA) – Foundation for the Development of the Education System (FDES).

All mobility documents are submitted in the original version to the IRD and through DreamApply system; documents should not be sent via EZD.

II. Qualification
The total limit of STA mobilities is 25, and the basic limit for each of the faculties is 3 mobilities. Teaching staff employed in central units (e.g. ACKJ, UCE) are qualified centrally by the IRD, and the basic limit of mobilities for these units is 1.

Employees interested in the mobility apply for the STA mobility qualification by filling in an on-line application form in the DreamApply system (DA) and submitting it within the deadlines set for the basic and additional qualifications. The basic qualification takes place between 13/02 and 27/02/2023. Additional qualification will be conducted only in the case of vacancies between 02/10 and 16/10/2023.

In the application referred to in point 9, the employee is obliged to use their work e-mail address.

One employee may submit one application for the basic qualification and one application for each additional qualification, provided that the host institutions for both mobilities are different.

An employee may carry out one STA mobility under the KA131-2022 project, unless free funds are available after all mobilities from the reserve list have been completed.

Coordinators for international exchange of students and academic staff disseminate information about the possibility of applying for STA mobility and qualification deadlines, allowing all eligible research-teaching staff and teaching staff equal access to information.

Employees take part in the qualification under an inter-institutional agreement within the research discipline they represent. Employees who represent more than one discipline are entitled to apply within each of them.

Qualification is conducted by a committee at the faculty level consisting of three (when the number of coordinators at the faculty does not exceed two) or five people (when there are three or more coordinators in the faculty), including all international exchange coordinators appointed for the disciplines taught by a given faculty and the Vice-Dean for Student Affairs/Dean of a given faculty.
The committee should appoint a chairperson responsible for the submission and possible corrections of the protocol.

If the application form under assessment is the one of an employee who is also a member of the selection committee, this person leaves the committee for the time the application is being assessed, and the committee is then supplemented by an appointed person.

The qualification is based on the assessment of the content of the Individual Teaching Programme (Mobility Agreement – Staff Mobility for Teaching, MA), section PROPOSED MOBILITY PROGRAMME, described by the employee in the application form according to the following point scale:

assessment of overall objectives of the mobility (clearly and precisely formulated): 0-2 points,

assessment of the added value of the mobility (in the context of the modernization and internationalization strategies of the institutions involved): not scored, but required (not demonstrating the added value in the context of the modernization or internationalization strategies is equivalent to an incorrectly submitted application),

assessment of the content of the teaching programme:

form of classes – classes cover only theoretical issues 1 point, classes provide for activity/practical dimensions to be implemented for students 2 points,

number of topics with a short description (scored separately) – 1: 1-2 points, 2: 3-4 points, 3 and more: 5-6 points,

description of knowledge, skills and social competences that will be created or strengthened by students thanks to their participation in classes – 0-3 points,

assessment of the expected results (what and how the participant will implement after the mobility): 0-3 points.

Applications which cannot be awarded a minimum of 1 point for the assessment of the teaching objectives and a minimum of 9 points in total will be rejected.

The assessed substantive content of MA and the planned duration of the mobility cannot be changed once the qualification has been completed.

Incorrectly submitted applications (e.g. selection of the mobility language inconsistent with the inter-institutional agreement signed with a given foreign university, incorrect ISCED code or faculty) will not be assessed.

An additional score of 2 points is given to an employee who did not complete STA mobility during the last two academic years or 1 point is given to an employee who did not complete STA mobility during the last academic year. The score is added by the International Relations Department (IRD) after the faculty qualification report is delivered.
If the additional score does not determine the allocation of places on the ranking list, the order of names on the protocol is decisive.

Applications with the same content of the MA: PROPOSED MOBILITY PROGRAMME for different mobilities of the same employee (including mobilities already carried out in previous years) or submitted by two or more employees will be rejected.

As a result of the qualification, a protocol including all the candidates taking part in the qualification and a ranking list of the qualified persons are created. The chairperson of the faculty committee sends to the IRD (contact person for STA mobility) the protocol according to an approved template in electronic form in both variants:

Excel file generated on the basis of data from DA system,

in the form of an e-mail in which the protocol is a pasted section (not attached) with pre-completed confirmations from the entire committee

by 13/03/2023 at the latest for the basic qualification and by 30/10/2023 at the latest for the additional qualification.

The date of acceptance of duly submitted protocol shall be the date on which e-mail confirmations of the entire committee are received.

The IRD (contact person for STA mobility), within 5 working days from receiving the protocol, verifies the correctness of the protocol and the compliance of the content of the MA with the rules defined in the Erasmus+ Programme Guide and FDES guidelines and accepts or sends the protocol back to the chairperson of the faculty committee for correction.

Protocols sent back for correction in accordance with point 24 shall be deemed accepted on the day of submission of the original version if they are corrected within 5 working days from receiving information from the IRD (contact person for STA mobility) about incorrect input.

Failure to use the mobility limits, i.e. failure to send the protocols within the time limit specified in point 22 of the rules, or failure to fill all the places within the basic qualification limit, results in the automatic transfer of funds allocated to the mobility of a given faculty to the pool allocated to reserve mobility.

In the case of mobilities from the basic list, the funds for STA mobilities within the allocated limits are granted in accordance with the order of the ranking list (considering additional score) and within the pool of places covered by the limit.

The funds in the reserve are allocated in accordance with the order in which a complete set of documents is delivered to the IRD (as in point 42 of the Rules), with the MA documents and confirmation of the planned dates of stay additionally being delivered to the IRD in the original version.* The complete set of documents should be delivered to the IRD not earlier than on the day of receiving information about being qualified for the mobility.

On the basis of the accepted protocol, the IRD (contact person for STA mobility) sends to candidates (via e-mail and/or via DA system) individual information about the results of qualification (also about being qualified under the reserve list) and further proceedings in connection with the mobility including the obligation to conclude an individual scholarship agreement.

The candidate has the right to appeal against the committee decision within 5 working days from the announcement of the qualification result to the Vice-Rector for Organization, whose decision is final.

* The original version is not a scan of the document. The document must be signed originally in pen or electronically. If the document is to be signed electronically, the signature must be eligible and verifiable by the IRD. Information on eligible signatures: https://www.biznes.gov.pl/pl/portal/0075

III. Financial aspects

The participant will receive a scholarship only for the duration of the physical stay abroad.
The maximum total amount of co-financing for a single mobility is EUR 1 570, including any additional funds granted under the so-called “green travel”.
The scholarship includes a lump sum for individual support (subsistence allowance) and a lump sum for travel (travel costs).

Group	Countries belonging to the group	Daily rate in EUR
1	Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden	180
2	Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain	160
3	Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey	140

Distance	Lump sum for travel costs per participant	Lump sum for travel costs including “green travel”
0-99 km	23 EUR
100-499 km	180 EUR	210 EUR
500-1999 km	275 EUR	320 EUR
2000-2999 km	360 EUR	410 EUR
3000-3999 km	530 EUR	610 EUR
4000-7999 km	820 EUR
8000 km or more	1500 EUR

In addition, participants choosing a “green travel” may apply for additional individual support for subsistence allowance for a maximum of additional 4 days of travel.

The rules for granting and settling a “green travel” are available on the IRD website.

The non-allocated amount, as well as any further grant reserves arising during the implementation of mobilities, resulting from shorter than originally planned stays, lesser than planned number of mobilities, resignation of employees from mobility – will be transferred to the pool of funds allocated to reserve mobilities.
Whenever possible, the university will make efforts to increase the amount of funds for employee mobilities by making transfers from the pool of funds allocated to the organizational support (OS) and by applying for additional funds to be allocated by the FDES in the redistribution process.
Candidates are obliged to inform the IRD (contact person for STA mobility) about their resignation from the mobility in the form of an e-mail information.
Applicants who document in the DA application that they have a confirmed degree of disability may apply for additional support on the basis of a request to co-finance additional costs, specifying the needs resulting directly from the disability, which:
- are other than standard travel and subsistence costs during the stay abroad,
- are not provided by the host university/institution or are not financed from other sources,
- are necessary for the mobility.

RULES FOR OBTAINING FINANCING IN THE FORM OF REAL COSTS

IV. Accession to the Erasmus + programme: signing a scholarship agreement
During the mobility, the employee may not be on a leave of absence at the US.

The agreement constitutes the basis for the transfer of the scholarship amount (EUR) indicated in the agreement to the bank account specified in the DA application form.

The agreement specifies the rate and total amount of the scholarship received in EUR, the dates of the stay, the funding period and the mutual obligations of the employee and the home university, including the obligation to settle the mobility.

The signing of the scholarship agreement is conditional on a successful qualification and the attachment of scans of the following documents in the DA:

MA according to the approved template with the same content in Section I: PROPOSED MOBILITY PROGRAMME as the content of this section in the DA application form, formally complete (filled in the required sections) and approved/signed by the employee, respective international exchange coordinator in section II. COMMITMENT OF THE THREE PARTIES: The sending institution/enterprise and by the host university in section II. COMMITMENT OF THE THREE PARTIES: The receiving institution,

confirmation of the planned dates of stay according to the approved template,

documents confirming the required scope of insurance: obligatory health insurance,

Green Travel declaration – if applicable.

There should be a minimum 5-day break between the various mobility activities carried out under the Programme.

Having attached the required documents in the DA, the employee shall conclude a scholarship agreement for the STA mobility in the IRD (with the contact person for STA mobility) no later than 14 days and not earlier than two months before the planned departure.

Before the start of the mobility period, the staff member may complete the OLS language assessment in the language of the mobility (if available). The Participant can take part in OLS language courses starting from the day of gaining access. A link to the OLS platform is sent to qualified employees by the IRD.

V. Settlement of the scholarship
Within 14 days after returning from the host institution, the employee is obliged to settle the mobility in the IRD.

The mandatory elements of the mobility settlement are as follows:

delivery of the completed and approved original MA document which had been submitted during qualification – applies only to employees leaving within faculty limits,

delivery of the original confirmation of completing the mobility with the dates of its realization and the number of classes conducted (at least 8 hours of classes per week of stay) – scan is acceptable,

green travel statement – if applicable,

completing an on-line questionnaire, the link to which will be sent by the relevant system of the European Commission.

templates and rules are available for viewing in the IRD

Mobility in KA131-2021 project

I. Formal criteria
Research-teaching and teaching staff who conduct classes within the research disciplines taught by the faculties of the US which have valid Inter-institutional Agreements with universities from the programme countries concerning the mobility of academic staff in order to teach within the ERASMUS+ Programme are entitled to take part in teaching mobility (STA).

STA mobility can last minimum 2 days and maximum 2 months (excluding travel time), with a minimum funding period of 2 days and a maximum of 5 days.

The minimum number of teaching hours is 8 hours per mobility up to 1 week and proportionally more for mobility over 1 week.

STA mobility can take place from 01/08/2022 and up to 30/09/2023, including from 01/08/2022 to 31/12/2022 for departures within the granted limits and from 01/08/2022 until 30/09/2023 for reserve mobility.

The mobility can be carried out only in a partner university based on the current inter-institutional agreement concerning the mobility within ERASMUS+ Programme. An inter-institutional agreement must be concluded before the beginning of qualification.

The mobility must be carried out in accordance with the rules set out in the Erasmus+ Programme Guide and with the guidelines of the National Agency of the programme in Poland (NA) – Foundation for the Development of the Education System (FDES).

II. Qualification
The total limit of STA mobilities is 24, and the basic limit of each of the faculties is 3 mobilities..

Employees interested in the mobility apply for the STA mobility qualification by filling in the on-line application form in the DreamApply system (DA) and submitting it within the deadlines set for the basic and additional qualifications. The basic qualification takes place between 23/05 and 06/06/2022. The additional qualification is carried out between 29/08 and 12/09/2022.

In the application referred to in point 8, the employee is obliged to use their work email address.

One employee may submit one application for the basic qualification and one application for each additional qualification, provided that the host institutions for both mobilities are different.

International exchange coordinators for students and academic staff disseminate information about the possibility of applying for STA mobilities and qualification deadlines, allowing all eligible research-teaching and teaching staff equal access to information.

Employees take part in the qualification under an inter-institutional agreement within the research discipline they represent. Employees who represent more than one discipline are entitled to apply within each of them.

Qualification is conducted by a commission at the faculty level consisting of three (when the number of coordinators at the faculty does not exceed two) or five people (when there are three or more coordinators at the faculty), including all international exchange coordinators appointed for the disciplines conducted by a given faculty and the Vice-Dean for Student Affairs/Dean of a given faculty.
The committee should appoint its president responsible for the submission and possible corrections of the protocol.

If the application form being assessed is the one of an employee who is also a member of the selection committee, this person leaves the committee for the time the application is assessed, and the committee is then additionally supplemented by an appointed person.

The qualification is based on the assessment of the content of the Individual Teaching Programme (Mobility Agreement – Staff Mobility for Teaching, MA), section PROPOSED MOBILITY PROGRAMME, described by the employee in the application form according to the following point scale (discrete values, i.e. scores: 0, 1, 2, 3):

assessment of the teaching objectives (objectives clearly and precisely formulated): 0-3 points

assessment of the added value of the mobility (in the context of the modernisation and internationalisation strategies of the institutions involved): 0-1 point

assessment of the content of the teaching programme: 0-3 points

assessment of expected outcomes: 0-3 points

Applications which cannot be awarded a minimum of 1 point for the assessment of the teaching objectives and a minimum of 5 points in total will be rejected.

Incorrectly submitted applications will not be assessed.

In the event that the same number of points for the qualitative assessment is awarded for two or more applications, and if this prevents the award of places on the ranking list for the given employees, an additional score of 0.5 points is taken into account for the employee who did not complete the STA mobility within the last two academic years. Points are added by the International Relations Department (IRD) upon delivery of the protocol of the faculty qualification.
In a situation where the addition of additional scores still does not determine the allocation of places on the ranking list, the order of names on the protocol is decisive.

Applications with the same content of the MA: PROPOSED MOBILITY PROGRAMME for different mobilities of the same employee (including mobilities already realized in previous years) or submitted by two or more employees will be rejected.

As a result of the qualification, a protocol including all candidates taking part in the qualification and a ranking list of the qualified persons are created. The president of the faculty committee sends to the IRD (contact person for STA mobility) the protocol according to an approved template in electronic form in both variants:

Excel file generated on the basis of data from the DA

in the form of an e-mail in which the protocol is a pasted section (not attached) with pre-completed confirmations from the entire committee

by 20/06/2022 at the latest for the basic qualification and by 23/09/2022 at the latest for the additional qualification.

The date of acceptance of duly submitted protocol shall be the date on which the e-mail confirmations of the entire committee are received.

The IRD (contact person for STA mobility), within 5 working days from receiving the protocol, verifies the correctness of the protocol and the compliance of the content of the MA with the rules defined in the Erasmus+ Programme Guide and FDES guidelines and accepts or sends the protocol back to the president of the faculty committee for correction.

Protocols that were sent back for correction in accordance with point 21 shall be deemed accepted on the day of delivery of the original version if they are corrected within 5 working days of receiving information from the IRD (contact person for STA mobility) about the irregularities.

Failure to use the mobility limits, i.e. failure to send the protocols or not filling all the places within the basic qualification limit, results in the automatic transfer of funds allocated to the mobility of a given faculty to the pool allocated to reserve mobility.

In case of mobilities from the basic list, the funds for STA mobilities within the allocated limits are granted in accordance with the order of the ranking list (considering additional points) and within the pool of places covered by the limit.

The funds in the reserve are allocated according to the order (date and time) of enclosing the scan of the MA document approved by all parties.

An employee qualified in the basic qualification within the reserve pool (above the limit) shall include in the DA a scan of the approved (as in point 38 of these rules) MA not earlier than 12/07/2022. Documents attached before this date will not be taken into account.

An employee qualified for a mobility in the additional qualification shall include in the DA a scan of the approved MA (as in point 38 of these rules) not earlier than on 14/10/2022. Documents submitted before this date will not be taken into account.

On the basis of the accepted protocol, the IRD (contact person for STA mobilities) sends to candidates (via e-mail and/or DA) individual information about the results of the qualification (also about qualifying for the reserve list) and further proceedings connected with the mobility, including the obligation to conclude an individual scholarship agreement.

III. Financial aspects

The participant will receive a scholarship only for the duration of the physical stay abroad.
The maximum total amount of co-financing for a single mobility is EUR 1 570, including any additional funds granted under the so-called “green travel”.
The scholarship includes a lump sum for individual support (subsistence allowance) and a lump sum for travel (travel costs).

Group	Countries belonging to the group	Daily rate in EUR
1	Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden	180
2	Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain	160
3	Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey	140

The lump sum for travel costs depends on the distance between the place of departure (seat of the US, i.e. Szczecin) and the destination (location of the host institution) according to the rates presented in the table below. If the round route takes place by means of low-emission transport, the so-called “green travel”, i.e. the longest parts of the route are covered by bus, train, bicycle or by carpooling, Programme participants can apply for a lump sum for travel costs in the amount of the rate including “green travel”:

Distance	Lump sum for travel costs per participant	Lump sum for travel costs including “green travel”
0-99 km	23 EUR
100-499 km	180 EUR	210 EUR
500-1999 km	275 EUR	320 EUR
2000-2999 km	360 EUR	410 EUR
3000-3999 km	530 EUR	610 EUR
4000-7999 km	820 EUR
8000 km or more	1500 EUR

The appropriate lump sum for the travel is determined on the basis of the online calculator available at the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

In addition, participants choosing a “green travel” may apply for additional individual support for subsistence allowance for a maximum of additional 4 days of travel.

The rules for granting and settling a “green travel” are available on the IRD website.

The non-allocated amount, as well as any further grant reserves arising during the realization of mobilities, resulting from shorter than originally planned stays, lesser than planned number of mobilities, resignation of employees from mobility – will be transferred to the pool of funds allocated for reserve mobility.
Whenever possible, the university will make efforts to increase the amount of funds for employee mobilities by making transfers from the pool of funds allocated to the organizational support (OS) and by applying for additional funds to be allocated by the FDES in the redistribution process.
Candidates are obliged to inform the IRD (contact person for STA mobility) about their resignation from the mobility in the form of an e-mail information.
Applicants who document in the DA application that they have a confirmed degree of disability may apply for additional support on the basis of a request to co-finance additional costs, specifying the needs resulting directly from the disability, which:
- are other than standard travel and subsistence costs during the stay abroad,
- are not provided by the host university/institution or are not financed from other sources,
- are necessary for the mobility.

RULES FOR OBTAINING FINANCING IN THE FORM OF REAL COSTS

IV. Accession to the Erasmus + programme: signing a scholarship agreement
During the mobility, the employee may not be on a leave of absence at the US.

The agreement constitutes the basis for the transfer of the scholarship amount (EUR) indicated in the agreement to the bank account specified in the DA application form.

The agreement specifies the rate and total amount of the scholarship received in EUR, the dates of the stay, the funding period and the mutual obligations of the employee and the home university, including the obligation to settle the mobility.

The signing of the scholarship agreement is conditional on a successful qualification and the inclusion of scans of the following documents in the DA:

MA according to an approved template with the same content in Section I: PROPOSED MOBILITY PROGRAMME as the content of this section in the DA application form, formally complete (filled in the required sections) and approved/signed by the employee, respective international exchange coordinator in section II. COMMITMENT OF THE THREE PARTIES: The sending institution/enterprise and by the host university in section II. COMMITMENT OF THE THREE PARTIES: The receiving institution,

confirmation of planned dates of stay according to an approved template,

confirmation from the host institution (e-mail is acceptable) stating unambiguously in which form the mobility will be carried out: with the necessity of physical presence face to face/blended (on-site and on-line) – it cannot be issued earlier than 2 months prior the mobility.
In case of mobility carried out remotely/on-line/virtual only, the physical departure is not justified,

deklaracja Green Travel – jeśli dotyczy.

Green Travel declaration – if applicable.

Having attached the required documents in the DA, the employee shall conclude a scholarship agreement for the STA mobility at the IRD (with the contact person for STA mobility) no later than 14 days and not earlier than two months before the planned departure.

V. Settlement of the scholarship
Within 14 days after returning from the host institution, the employee is obliged to settle the mobility in the IRD.

The mandatory elements of the mobility settlement are as follows:

delivery of the completed and approved original MA document which had been submitted during qualification,

delivery of the original confirmation of completing the mobility with the dates of its realization and the number of classes conducted (at least 8 hours of classes per week of stay),

completing the on-line questionnaire, the link to which will be sent by the relevant system of the European Commission.

templates and rules are available for viewing in the IRD

Privacy notice in the Erasmus+ programme