Green travel settlement rules for students/PhD students/graduates
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Mobility in KA131-2026 project
- The following rules apply to travel under Erasmus+ project KA131-2026.
- Buses, train, bicycle, and carpooling (a shared travel by car, belonging to one of the passengers, on the same route and with the same goal) are considered by the Erasmus+ programme to be ecological means of transportation. Boat trips will be considered green travel if they are combined with other low-emission modes of transport. Travel by any other means of transportation does not meet those criteria.
- Students/doctoral students/recent graduates can apply for a lump sum for travel costs resulting from using ecological (low-emission) means of transportation (so-called „green travel”), provided the travel is round-trip (the longest sections of the route). Such persons shall submit to the IRD a declaration of the planned itinerary indicating the means of transportation.(Attachment no. 1).
- In justified cases a student/doctoral student/recent graduate can apply for an additional individual support for subsistence allowance for up to 4 or 6 days of travel (in total for round trip, the number of days depends on the project under which the scholarship is paid). In order to do so, they have to fill relevant fields in the Attachment no. 1.
- Number of granted additional travel days (in one way) depends on the distance between the seat of the US and the seat of the host institution, calculated with the help of the on-line calculator available at the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm, according to the following distribution list:
Distance Maimum number of travel days 0-1999 km 2 2000 km or more 3 - Any additional co-financing due to „green travel”, if granted, will be paid along with other Erasmus+ scholarship components.
- The declared means or time of travel is confirmed after return by submitting in the IRD a statement of realizing „green travel” (Attachment no. 2), along with the proofs listed in the statement.
- If the travel is not confirmed in the above-mentioned manner, the student/doctoral student/recent graduate will be requested to reimburse the amount resulting from the “green travel” entitlements.
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Mobility in projects: KA131-2024, KA131-2025
- The following rules apply to travel under Erasmus+ projects KA131-2024 and KA131-2025.
The previous rules for settling “green travel” are no longer in effect. - Buses, train, bicycle, and carpooling (a shared travel by car, belonging to one of the passengers, on the same route and with the same goal) are considered by the Erasmus+ programme to be ecological means of transportation. Travel by any other means of transportation does not meet those criteria.
- Students/doctoral students/recent graduates can apply for a lump sum for travel costs resulting from using ecological (low-emission) means of transportation (so-called „green travel”), provided the travel is round-trip (the longest sections of the route). Such persons shall submit to the IRD a declaration of the planned itinerary indicating the means of transportation.(Attachment no. 1).
- In justified cases a student/doctoral student/recent graduate can apply for an additional individual support for subsistence allowance for up to 4 or 6 days of travel (in total for round trip, the number of days depends on the project under which the scholarship is paid). In order to do so, they have to fill relevant fields in the Attachment no. 1.
- Number of granted additional travel days (in one way) depends on the distance between the seat of the US and the seat of the host institution, calculated with the help of the on-line calculator available at the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm, according to the following distribution list:
Distance Number of travel days 0-1999 km 2 2000 km or more 3 - Any additional co-financing due to „green travel”, if granted, will be paid along with other Erasmus+ scholarship components.
- The declared means or time of travel is confirmed after return by submitting in the IRD a statement of realizing „green travel” (Attachment no. 2), along with the proofs listed in the statement.
- If the travel is not confirmed in the above-mentioned manner, the student/doctoral student/recent graduate will be requested to reimburse the amount resulting from the “green travel” entitlements.
- The following rules apply to travel under Erasmus+ projects KA131-2024 and KA131-2025.
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Mobility in 2022/2023
- Buses, train, bicycle, and carpooling (a shared travel by car, belonging to one of the passengers, on the same route and with the same goal) are considered by the Erasmus+ programme to be ecological means of transportation. Travel by any other means of transportation does not meet those criteria.
- Students/doctoral students/recent graduates can apply for a lump sum for travel costs resulting from using ecological (low-emission) means of transportation (so-called „green travel”), provided the travel is round-trip (the longest sections of the route). Such persons shall submit to the IRD a declaration of the planned itinerary indicating the means of transportation.(Attachment no. 1).
- In justified cases a student/doctoral student/recent graduate can apply for an additional individual support for subsistence allowance for up to 4 or 6 days of travel (in total for round trip, the number of days depends on the project under which the scholarship is paid). In order to do so, they have to fill relevant fields in the Attachment no. 1.
- Number of granted additional travel days (in one way) depends on the distance between the seat of the US and the seat of the host institution, calculated with the help of the on-line calculator available at the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm, according to the following distribution list:
Distance Number of travel days 0-1999 km 1 or 2 (depending on the project) 2000 km or more 2 or 3 (depending on the project) - Any additional co-financing due to „green travel”, if granted, will be paid along with other Erasmus+ scholarship components.
- The declared means or time of travel is confirmed after return by submitting in the IRD a statement of realizing „green travel” (Attachment no. 2), along with the proofs listed in the statement.
- If the travel is not confirmed in the above-mentioned manner, the student/doctoral student/recent graduate will be requested to reimburse the amount resulting from the “green travel” entitlements.
rules, attachments, and templates are available for viewing in the IRD
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Mobility in 2021/2022
- Students/doctoral students/graduates can apply for a lump sum for travel costs resulting from using low-emissions means of transport (so-called „green travel”) if the main part of the travel (more than a half of the return route) is made with such means. Such persons shall submit to the International Relations Department a declaration, according to the US template, of the planned itinerary indicating the means of transport.
- The lump sum in question shall be paid together with the other components of the Erasmus+ grant in accordance with the submitted declaration.
- The declared method of travel shall be confirmed on return as follows:
- Persons travelling by public transport (e.g. bus, coach, railway) are required to upload into the DreamApply system a scan of their receipts/tickets;
- The date on the uploaded receipt/voucher may not coincide with the date of implementation of the mobility (dates in the financing agreement) nor may the journey take place more than one month (30 days) before the start of the mobility and one month (30 days) after the end of the mobility (the exception is the start/end date of travel, which may be the same as the start/end date of mobility);
- Persons travelling on the basis of a shared car journey (min. 2 persons) are obliged to submit a statement according to the US template.
- If the journey is not confirmed in the aforementioned way (par. 3 of the rules), the student/doctoral student/graduate will be asked to refund the amount resulting from the “green travel” entitlement.
rules, attachments, and templates are available for viewing in the IRD