Rules for implementing long-term student and doctoral student study mobilities in the Erasmus+ KA131 programme
-
Mobility in 2026/2027
-
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
- formally registered at the University of Szczecin (US) as a student in a field of study leading to a bachelor’s/engineer’s or master’s degree or as participants in doctoral studies/doctoral students at the Doctoral School of the University of Szczecin (SD),
- those, who successfully passed the recruitment process and were qualified for the mobility.
- At the time of the departure, a person qualified for the mobility within the Erasmus+ programme must have completed at least the first year of the first-cycle studies.
Second-cycle students may go on mobility no earlier than in the second semester of their first year. - During the Erasmus+ study mobility, the student/doctoral student may not take the diploma examination/defence of the diploma/doctoral thesis.
- A study mobility within the Erasmus+ programme can be realised only under an agreement with a partner university, which provides for student/doctoral student mobility “mobility for studies” and which was signed before the start of the qualification. The partner university in the programme countries must have a so-called ECHE Charter (Erasmus Charter for Higher Education), granted by the European Commission, valid for the academic year 2026/2027, authorising participation in the programme.
- The period of study at the partner university lasts from two to twelve months (covering one or two academic semesters) and is completed within the given academic year.
- A study mobility within the Erasmus+ programme can be realised several times in the entire period of study, with the maximum total duration of the study period and/or traineeship (including short-term mobilities) being 12 months at each level of study (1st, 2nd, or 3rd cycle), and in case of a student of a uniform master’s degree programme – 24 months. In each case, the period when a student/doctoral student stayed as a scholarship holder in the LLP-Erasmus or Erasmus+ (with or without a scholarship) will be deducted from the maximum total duration.
- The mobility must be carried out in accordance with the Erasmus+ Programme Guide and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES): https://erasmusplus.org.pl/sektory/szkolnictwo-wyzsze/akcja-1-mobilnosc-edukacyjna.
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
-
list of partner universities to which you can apply – updated on 17/04/2026
list of fields of study and ISCED codes
Please read the INSTRUCTION of submitting applications in the system.Attention! While applying please choose no more than 3 partner universities for each mobility planned (for one semester or an academic year). More choices will not be taken into account.
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
Before qualification, the student is required to verify whether the offer of the selected foreign university(ies) is justified in terms of a given study programme (i.e. whether the courses offered by the partner will correspond in terms of learning outcomes to the courses to be completed by the student in a given year of study). - The primary qualification criteria are as follows:
- academic performance – grade point average for the last completed semester of study: minimum 3.0,
- candidates may receive additional 0.5 or 1 point, added to the grade point average, for special achievements, activities for the benefit of the university, etc., provided that supporting documents are attached,
- knowledge of the language of study at the partner university at least at the level specified in the agreement with the partner university.
Knowledge of a foreign language is a prerequisite for eligibility for the study mobility, while the criterion of grade point average is a prerequisite for funding in case of limited funds allocated to the US from the FDES.
- Qualification for study mobility in the Erasmus+ programme is carried out in two stages:
- qualification conducted at the student’s/doctoral student’s faculty from which the student/doctoral student will want to realise the mobility, by the coordinators for international exchange or at the DS by the Doctoral School coordinator for international exchange (hereinafter “coordinator/s”),
- verification of the knowledge of the foreign language in which the studies at the partner university will be conducted.
- The qualification applies to one course of study. Students registered in several courses are obliged to regulate their absence in the way adopted in the given faculty (individual study organisation, dean’s leave).
- The basic qualification for mobilities at the faculty (for both winter and summer semesters) shall take place between 07/01 and 20/02/2026 (until 15:00). Additional qualification shall be carried out between 20/04 and 08/05/2026 (until 15:00). The additional qualification applies primarily to mobilities carried out in the summer semester. Mobilities in the winter semester will be implemented provided that the deadlines for sending nominations set by the partner universities can be met.
- Persons taking part in the qualification shall complete an on-line application form in the DreamApply system (DA).
In the application form, you must declare, if applicable, that:- the person has a certified degree of disability (certificate of disability has to be presented when signing the scholarship agreement),
- the person has a child up to 8 years of age (birth certificate has to be presented when signing the scholarship agreement),
- the person has been granted the right to asylum/refugee status (documents have to be presented when signing the scholarship agreement),
- the person has been granted subsidiary protection (documents have to be presented when signing the scholarship agreement)*.
The application form must include:
- the decision to grant a social scholarship from the US, if applicable,
- certificates/language qualifications held.
Submitting an application in the DA is not equivalent to submitting an application at a partner university.
A student/doctoral student may choose up to 3 different universities within one period (winter semester/whole year/summer semester) in the DA.*The documents will affect the amount of the scholarship only in the case of mobilities under the KA131-2026 project.
- The grade point average is completed by the dean’s office in the DA. Eligibility is decided by a selection committee at the faculty level or within the DS consisting of at least three persons (when the number of coordinators in a faculty is less than three), or at least five persons (when there are three or more designated coordinators in a faculty), including:
- in case of the faculties of the US – all coordinators appointed for the disciplines taught by a given faculty and the deputy dean/s for student affairs/dean of a given faculty, and in the absence of the required number of committee members, also the directors/deputy directors of all/selected institutes affiliated with a given faculty or other employees designated by these directors/deputies,
- in case of the DS – the DS coordinator and director/deputy director of the DS and all/selected Rector’s faculty plenipotentiaries for doctoral studies.
The qualification results will be announced no earlier than on 10/03/2026 in the case of the basic qualification and no earlier than on 20/05/2026 in the case of the additional qualification.
- The candidate has the right to appeal against the decision of the committee within 5 working days of the announcement of the result of the qualification, to the vice-rector for organisation (via IRD), whose decision is final.
- Those who have successfully passed the qualification at the faculty/DS level, proceed to the foreign language verification in the mode determined by the IRD.
- Qualified students are informed by the IRD about further formalities and documents related to the mobility. Information is provided by email and/or through the DA.
- Information about the possibility of taking the test and course on the Online Language Support (OLS) platform is available on the IRD website, and qualified students are additionally informed about the platform by email.
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
-
- The scholarship amount includes a lump sum for individual support (subsistence allowance) and a lump sum for travel (travel costs).
- The monthly rate for individual support depends on the destination country of the mobility. The scholarship is only paid for the time of physical stay at the host university (confirmed by the host institution*), and the minimum stay is 2 months. A participant pursuing a part of a course remotely/on-line/in virtual from their home country (without going abroad) is not entitled to a grant for that period of study.
An exchange planned entirely in a remote/online/virtual form from the home country (without going abroad) is not justified under the Erasmus + programme. - Rates for long-term student mobility for studies in programme countries depend on the project in which mobilities are currently possible, taking into account both the rate of use of funds and the duration of projects. Qualified persons are informed of the project under which the mobility is taking place upon signing the scholarship agreement at the latest. The rates for the different projects are published on the long-term mobility rules page in a separate tab.
- The lump sum for travel costs depends on the distance between the place of departure (the seat of the US, i.e. Szczecin) and the destination (location of the host institution) according to the rates presented in the table below. If the return journey is made by means of low-emission transport, the so-called “green travel”, i.e. the longest sections of the route are covered by bus, train, bicycle, or by car sharing, the Programme participants may apply for a lump sum for travel costs at the “green travel” rate:
Travel distance Lump sum for travel costs per participant Lump sum for travel costs including “green travel” 0-99 km 28 EUR 56 EUR 100-499 km 211 EUR 285 EUR 500-1999 km 309 EUR 417 EUR 2000-2999 km 395 EUR 535 EUR 3000-3999 km 580 EUR 785 EUR 4000-7999 km 1188 EUR 1188 EUR 8000 km or more 1735 EUR 1735 EUR The appropriate lump sum for the travel is determined on the basis of the online calculator available on the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm.
Participants travelling less than 500 km should use “green travel”.
In addition, participants travelling by non-ecological means of transport (not “green travel”) on days other than the start and end of mobility at the host institution receive a lump sum for subsistence costs for up to two additional travel days (one before the start and one after the end of mobility).
Participants opting for “green travel” may apply for additional individual support for subsistence costs for the additional travel days in accordance with the Rules for the granting and settling of ‘green travel’ available on the DSM website.
- Students/Doctoral students with fewer opportunities** receive individual support at an increased rate of an additional 250 €/month, regardless of the destination country.
link -> RULES OF OBTAINING ADDITIONAL CO-FINANCING IN THE FORM OF REAL COSTS
- The period of co-financing is specified in the scholarship agreement for the mobility, with the maximum period being 4.5 months (135 days) in case of one-semester mobility and 9 months (270 days) in case of an annual mobility. Co-financing of the travel is not included in the period of stay at the host institution.
- The funds which the university receives for the realisation of long-term student mobility for studies are allocated by proportional distribution of the funds at the faculty level, according to the order of the ranking list starting from the faculty with the lowest share of students/doctoral students qualified in the primary qualification in relation to the other faculties.
Funds for mobilities in the winter semester are allocated after the completion of the additional qualification, and funds for mobilities in the summer semester are allocated after the last scholarship agreement has been signed with participants leaving in the winter semester. - The grant/individual support awarded to a participant is a subsidy to compensate for the difference between the cost of living in their home country and the cost of living in the host country. The grant does not cover the full costs of a stay abroad.
* Final duration of stay is calculated on the basis of the confirmation issued by the host institution at the end of mobility. The scholarship cannot be increased after the end of mobility. If the confirmed mobility period is longer than the financed mobility period specified in the scholarship agreement, any additional days are recognized as unfunded duration days.
** People from disadvantaged backgrounds, people with disabilities, students/graduates/doctoral students with children under the age of 8 years (in the year of mobility), people having right to asylum or having refugee status
-
- A person qualified for the mobility becomes formally a beneficiary of the Erasmus+ programme – study mobility by signing a scholarship agreement (hereinafter: a participant).
- The participant signs a financial agreement with the home university at least 14 days before the planned start date of mobility.
- Mobility planned by a participant to their home country may be carried out if there are no other applicants for mobility.
- The conditions for the scholarship agreement to be signed are as follows:
- sending an application to the partner university by a qualified applicant,
- attaching to the application in the DA:
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
- the relevant US coordinator,
- a representative of a host university;
OLA can be created at https://learning-agreement.eu/ or via ErasmusApp https://dsm.usz.edu.pl/erasmus-app/,
- consent of the home faculty/DS to the mobility. Departure is conditional on obtaining the consent of the dean’s authorities (1st and 2nd cycle students)/ Rector’s plenipotentiaries for doctoral studies (doctoral students)/director of the DS, which can be applied for after successfully passing the examination session in the semester preceding the departure; participants attending seminars should also inform their supervisors about the mobility and agree on the method of contact and settlement of the seminar; participants are also required to agree on how any curriculum differences are to be credited,
- in case of participants in their final year of studies – the supervisor’s consent to mobility,
- acceptance letter/email from the host university confirming acceptance of the application,
- documents providing evidence of the insurance coverage required: obligatorily health insurance and accident insurance; additional private insurance is recommended to cover the costs of any additional medical interventions or transport to the country, a liability insurance, an insurance against loss or theft of documents, travel tickets and luggage.
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
According to the guidelines of the National Agency for the Erasmus+ Programme in Poland, the documents ((O)LA and scholarship agreement) should have uniform signatures, i.e. all signatures on one document should have the same form (all parties sign either handwritten or with qualified signatures).
- In case of students: The number of ECTS credits should be between 28 and 32 per semester for the courses/components completed at the host university, depending on the number of ECTS credits foreseen for the specific study programme in the semester in which the student’s mobility takes place. It is assumed that a study period abroad of a full academic year requires 60 ECTS credits. If, during the OLA preparation phase, it turns out that there are programme differences to be completed by the student on their return, the number of credits allocated to these courses is subtracted from the number of credits per semester (30 ECTS credits minus 9 ECTS credits for the difference, leaving 21). The minimum number of ECTS credits to validate the OLA is 21 (tables A and B). An exception can be made for programme participants with a programme difference of only one subject worth more than 9 ECTS credits, but it is recommended that they take extra/additional subjects.
In case of doctoral students: The number of ECTS credits should be no less than 6 per semester for the courses/components/modules completed at the host university.
Participants should leave 1 copy of the OLA in the dean’s office/DS office.
Additional information:
- the curriculum differences include subjects such as: translation from Polish and vice versa for language studies, methodology of foreign language teaching, didactics, practical part – teaching at school,
- the programme difference may be a seminar if the supervisor does not agree in writing for the student to realise its equivalent at the host university; the equivalent may be seminars, conversation classes, and other forms differing from lectures, assuming the student’s active participation in substantive discussions,
- the recognition of a given subject in the study programme of the US as a programme difference is decided by the relevant coordinator, after comparing syllabuses included in the offer of other universities, taking into account significant differences in learning outcomes that make it impossible to realise the subject abroad at the partner university.
- The study mobility agreement is concluded for the period resulting from the agreement with the partner university, i.e. 1 semester or 2 semesters (1 academic year). A person who has applied for a semester stay under the annual agreement signs a scholarship agreement for one semester. A person who has applied for an annual stay under the one-semester agreement signs a scholarship agreement for one semester.
-
- The participant has the right to amend the OLA by substituting, dropping, or adding subjects no later than 4 weeks after the start of classes. It is unacceptable that a participant changes courses arbitrarily without informing the university of the changes and returns with credits that do not correspond to the approved OLA. This may be treated as a failure to comply with the terms of the agreement and may lead to the consequent need to return the grant and the non-recognition of completed but not previously accepted courses.
- If a course is removed from the OLA in table A and cannot be replaced by another course consistent with the study programme pursued – the equivalent in table B, the course should be completed upon return at the home university.
- If a participant pursues additional courses at the host university, i.e. outside their field of study, these courses are recognised on the basis of the OLA and are included in the diploma supplement.
- In order to make changes to the OLA, the participant has to:
- contact the coordinator as soon as possible (beginning of semester) and get primary approval for the proposed change,
- fill in the OLA „Changes to the Learning Agreement”, sign and get confirmation from the relevant coordinator,
- obtain the confirmation of the OLA „Changes to the Learning Agreement” from the partner university coordinator.
- After approving the changes, attach the generated OLA document in the DA.
-
- No later than 30/11/2026 the participant:
- attaches a scan in the DA of the completed, self-signed and signed by the host institution ERASMUS + 2021-2027 studies extension form,
- generates and signs the OLA part to be filled before the mobility (tables A, B and C, if applicable) for the summer semester
and notifies, via email, the IRD and the relevant coordinator about this fact.
Due to changes to the OLA system, courses for the summer semester should be entered in the OLA changes section for the winter semester – not as new OLAs. Do not delete or overwrite previously entered changes, new/changed courses should be added next.
- Within 5 working days of receiving the notification, the coordinator approves the form and the OLA part to be filled before the mobility (tables A, B and C, if applicable), and informs the IRD. Then, they forward the documents to the deputy dean for student affairs/Rector’s plenipotentiary for doctoral studies/deputy or director of the DS for approval, and upon approval, sends the form in the form of a scan to the IRD. If the coordinator does not accept the extension, they shall immediately inform the IRD.
- Upon approval of the OLA part to be filled before the mobility (tables A, B and C, if applicable) by the coordinator, the participant attaches in the DA the OLA approved by the host institution and informs the IRD.
- Upon receipt of the approved documents, the IRD shall send the following documents to the participant electronically:
- certificate in English for extension of stay,
- certificate to the National Health Fund for the renewal of insurance/EHIC card.
- The participant arranges the insurance and attaches in the DA a scan of the EHIC/equivalent insurance and the accident insurance for the extended period of study and notifies by e-mail the IRD.
- The IRD sends the student/doctoral student an electronic addendum to the scholarship agreement concerning the extension of the stay.
- The participant sends back the scholarship agreement addendum signed in duplicate to the IRD (original document).
- A participant extending a scholarship stay does not receive funding for the extended period of study. A subsidy may be granted if there is a financial reserve of funds in a given project.
- No later than 30/11/2026 the participant:
-
- Within two weeks of the end of the scholarship period, the participant must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
- (O)LA part „AFTER THE MOBILITY” issued by the host institution and approved by the home faculty/DS (part: recognition) – document downloaded from the system attached in the DA,
OR (optionally, issued as separate documents by the host university)
- certificate of attendance of the host university with the start and end dates of the scholarship issued by the host institution – scan in the DA,
Date of issue of (O)LA “after the mobility” or certificate of stay should not be earlier than last day of mobility.
and
- transcript of records corresponding to the list of courses approved in the OLA (final programme approved by the US) issued by the host institution – scan attached in the DA along with the paper version of the LA part “AFTER THE MOBILITY” approved by the home faculty/DS (part: recognition) – original to the IRD if paper document, not OLA,
- internal document on the learning outcomes achieved while studying abroad, approved by the relevant coordinator (template available for download) – the document should be submitted to the dean’s office.
It is the student’s responsibility to check whether the dates of stay specified on the issued certificate are consistent with the dates specified in the scholarship agreement. In the event of discrepancies, the host university should be immediately contacted for correction.
- The participant is required to complete an on-line questionnaire about their stay at the scholarship, the link to which will be sent to them by the relevant system of the European Commission.
- Recognition of participant’s period of stay abroad as equivalent to their stay at their home institution is done in accordance with the Rules and Regulations of Studies/Doctoral Studies/DS.
If the participant fails to pass a course during the mobility, they will receive a “fail” grade at the US for this course. In this case a participant may either resit examination at the host university or resit the examination upon return according to the regulations in force at the US.
-
-
Mobility in 2025/2026
-
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
- formally registered at the University of Szczecin (US) as a student in a field of study leading to a bachelor’s/engineer’s or master’s degree or as participants in doctoral studies/doctoral students at the Doctoral School of the University of Szczecin (SD),
- those, who successfully passed the recruitment process and were qualified for the mobility.
- At the time of the departure, a person qualified for the mobility within the Erasmus+ programme must have completed at least the first year of the first-cycle studies.
Second-cycle students may go on mobility no earlier than in the second semester of their first year. - During the Erasmus+ study mobility, the student/doctoral student may not take the diploma examination/defence of the diploma/doctoral thesis.
- A study mobility within the Erasmus+ programme can be realised only under an agreement with a partner university, which provides for student/doctoral student mobility “mobility for studies” and which was signed before the start of the qualification. The partner university in the programme countries must have a so-called ECHE Charter (Erasmus Charter for Higher Education), granted by the European Commission, valid for the academic year 2025/2026, authorising participation in the programme.
- The period of study at the partner university lasts from two to twelve months (covering one or two academic semesters) and is completed within the given academic year.
- Students/doctoral students should have the recognition of the period of study completed at the partner university guaranteed as equivalent to the period of study at the US. The European Credit Transfer System (ECTS) is applied for this purpose.
- A study mobility within the Erasmus+ programme can be realised several times in the entire period of study, with the maximum total duration of the study period and/or traineeship (including short-term mobilities) being 12 months at each level of study (1st, 2nd, or 3rd cycle), and in case of a student of a uniform master’s degree programme – 24 months. In each case, the period when a student/doctoral student stayed as a scholarship holder in the LLP-Erasmus or Erasmus+ (with or without a scholarship) will be deducted from the maximum total duration.
- The mobility must be carried out in accordance with the Erasmus+ Programme Guide and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES): https://erasmusplus.org.pl/sektory/szkolnictwo-wyzsze/akcja-1-mobilnosc-edukacyjna.
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
-
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
Before qualification, the student is required to verify whether the offer of the selected foreign university(ies) is justified in terms of a given study programme (i.e. whether the courses offered by the partner will correspond in terms of learning outcomes to the courses to be completed by the student in a given year of study). - The primary qualification criteria are as follows:
- academic performance – grade point average for the last completed semester of study: minimum 3.0,
- candidates may receive additional 0.5 points or 1 point, added to the grade point average, for special achievements, activities for the benefit of the university, etc.,
- knowledge of the language of study at the partner university at least at the level specified in the agreement with the partner university.
Knowledge of a foreign language is a prerequisite for eligibility for the study mobility, while the criterion of grade point average is a prerequisite for funding in case of limited funds allocated to the US from the FDES.
- Qualification for study mobility in the Erasmus+ programme is carried out in two stages:
- qualification conducted at the student’s/doctoral student’s faculty from which the student/doctoral student will want to realise the mobility, by the coordinators for international exchange or at the DS by the Doctoral School coordinator for international exchange (hereinafter “coordinator/s”),
- verification of the knowledge of the foreign language in which the studies at the partner university will be conducted.
- The qualification applies to one course of study. Students registered in several courses are obliged to regulate their absence in the way adopted in the given faculty (individual study organisation, dean’s leave).
- The basic qualification for mobilities at the faculty (for both winter and summer semesters) shall take place between 07/01 and 24/02/2024 (until 15:00). Additional qualification shall be carried out between 21/04 and 09/05/2025 (until 15:00). The additional qualification applies primarily to mobilities carried out in the summer semester. Mobilities in the winter semester will be implemented provided that the deadlines for sending nominations set by the partner universities can be met.
- Persons taking part in the qualification shall complete an on-line application form in the DreamApply system (DA).
In the application form, you must declare, if applicable, that:- the person has a certified degree of disability (certificate of disability has to be presented when signing the scholarship agreement),
- the person has a child up to 8 years of age (birth certificate has to be presented when signing the scholarship agreement)*,
- the person has been granted the right to asylum/refugee status (documents have to be presented when signing the scholarship agreement)*.
The application form must include:
- the decision to grant a social scholarship from the US, if applicable,
- certificates/language qualifications held,
- in the case of students of the 3rd year of first-cycle studies who plan to realize their mobility from faculty other than their current one, at which they plan to continue their studies at the second cycle – a certificate from the dean’s office of their current faculty regarding the grade point average from the last completed semester of studies and a declaration according to the US template regarding plans to continue their studies at the faculty where they are applying.
*The documents will affect the amount of the scholarship only in the case of mobilities under the KA131-2025 project.
Submitting an application in the DA is not equivalent to submitting an application at a partner university.
A student/doctoral student may choose up to 3 different universities within one period (winter semester/whole year/summer semester) in the DA. - The grade point average is completed by the dean’s office in the DA. Eligibility is decided by a selection committee at the faculty level or within the DS consisting of three persons (when the number of coordinators in a faculty is less than three), or five persons (when there are three or more designated coordinators in a faculty), including:
- in case of the faculties of the US – all coordinators appointed for the disciplines taught by a given faculty and the deputy dean for student affairs/dean of a given faculty,
- in case of the DS – the DS coordinator and director/deputy director of the DS; the Rector’s faculty plenipotentiaries for doctoral studies.
The qualification results will be announced no earlier than on 10/03/2025 in the case of the basic qualification and no earlier than on 20/05/2025 in the case of the additional qualification.
- The candidate has the right to appeal against the decision of the Committee within 5 working days of the announcement of the result of the qualification, to the vice-rector for organisation (via IRD), whose decision is final.
- Those who have successfully passed the qualification at the faculty/DS level, proceed to the foreign language verification in the mode determined by the IRD.
- Qualified students are informed by the IRD about further formalities and documents related to the mobility. Information is provided by email and/or through the DA.
- The qualified students are informed by the IRD about the possibility of taking the test and course on the Online Language Support (OLS) platform.
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
-
- The scholarship amount includes a lump sum for individual support (subsistence allowance) and a lump sum for travel (travel costs).
- The monthly rate for individual support depends on the destination country of the mobility. The scholarship is only paid for the time of physical stay at the host university (confirmed by the host institution*), and the minimum stay is 2 months. A participant pursuing a part of a course remotely/on-line/in virtual from their home country (without going abroad) is not entitled to a grant for that period of study.
An exchange planned entirely in a remote/online/virtual form from the home country (without going abroad) is not justified under the Erasmus + programme. - Rates for long-term student mobility for studies in programme countries depend on the project in which mobilities are currently possible, taking into account both the rate of use of funds and the duration of projects. Qualified persons are informed of the project under which the mobility is taking place when the scholarship agreement is signed. The rates for the different projects are published on the long-term mobility rules page in a separate tab.
- The lump sum for travel costs depends on the distance between the place of departure (the seat of the US, i.e. Szczecin) and the destination (location of the host institution) according to the rates presented in the table below. If the return journey is made by means of low-emission transport, the so-called “green travel”, i.e. the longest sections of the route are covered by bus, train, bicycle, or by car sharing, the Programme participants may apply for a lump sum for travel costs at the “green travel” rate:
Travel distance Non-Green travel Green travel 0-99 km 28 EUR 56 EUR 100-499 km 211 EUR 285 EUR 500-1999 km 309 EUR 417 EUR 2000-2999 km 395 EUR 535 EUR 3000-3999 km 580 EUR 785 EUR 4000-7999 km 1188 EUR 1188 EUR 8000 km or more 1735 EUR 1735 EUR The appropriate travel lump sum rate is determined using an online calculator available at the European Commission (EC) website: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm.
Participants travelling less than 500 km should use “green travel”.
In addition, participants travelling by non-ecological means of transport (not “green travel”) on days other than the start and end of mobility at the host institution receive a lump sum for subsistence costs for up to two additional travel days (one before the start and one after the end of mobility).
Participants opting for “green travel” may apply for additional individual support for subsistence costs for the additional travel days in accordance with the Rules for the granting and accounting of ‘green travel’ available on the DSM website.
- Persons who document in their DA application that at the time of qualification they are entitled by the US to a social scholarship and/or have a confirmed degree of disability, receive individual support at an increased rate of an additional 250 €/month, regardless of the destination country.
link -> RULES OF OBTAINING ADDITIONAL CO-FINANCING IN THE FORM OF REAL COSTS
- The period of co-financing is specified in the scholarship agreement for the mobility, with the maximum period being 4.5 months (135 days) in case of one-semester mobility and 9 months (270 days) in case of an annual mobility. Co-financing of the travel is not included in the period of stay at the host institution.
- The funds which the university receives for the realisation of long-term student mobility for studies are allocated by proportional distribution of the funds at the faculty level, according to the order of the ranking list starting from the faculty with the lowest share of students/doctoral students qualified in the primary qualification in relation to the other faculties.
- The grant/individual support awarded to a participant is a subsidy to compensate for the difference between the cost of living in their home country and the cost of living in the host country. The grant does not cover the full costs of a stay abroad.
* Final duration of stay is calculated on the basis of the confirmation issued by the host institution at the end of mobility. The scholarship cannot be increased after the end of mobility. If the confirmed mobility period is longer than the financed mobility period specified in the scholarship agreement, any additional days are recognized as unfunded duration days.
-
- A person qualified for the mobility becomes formally a beneficiary of the Erasmus+ programme – study mobility by signing a scholarship agreement (hereinafter: a participant).
- The participant signs a financial agreement with the home university at least 14 days before the planned start date of mobility.
- Mobility planned by a participant to their home country may be carried out if there are no other applicants for mobility.
- The conditions for the scholarship agreement to be signed are as follows:
- sending an application to the partner university by a qualified applicant,
- attaching to the application in the DA:
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
- the relevant US coordinator,
- a representative of a host university;
OLA can be created at https://learning-agreement.eu/ or via Erasmus App https://dsm.usz.edu.pl/erasmus-app/,
- consent of the home faculty/DS to the mobility. Departure is conditional on obtaining the consent of the dean’s authorities (1st and 2nd cycle students)/ Rector’s plenipotentiaries for doctoral studies (doctoral students)/director of the DS, which can be applied for after successfully passing the examination session in the semester preceding the departure; participants attending seminars should also inform their supervisors about the mobility and agree on the method of contact and settlement of the seminar; participants are also required to agree on how any curriculum differences are to be credited,
- in case of participants in their final year of studies – the supervisor’s consent to mobility,
- acceptance letter/email from the host university confirming acceptance of the application,
- documents providing evidence of the insurance coverage required: obligatorily health insurance and accident insurance; additional private insurance is recommended to cover the costs of any additional medical interventions or transport to the country, a liability insurance, an insurance against loss or theft of documents, travel tickets and luggage.
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
- In case of students: The number of ECTS credits should be between 28 and 32 per semester for the courses/components completed at the host university, depending on the number of ECTS credits foreseen for the specific study programme in the semester in which the student’s mobility takes place. It is assumed that a study period abroad of a full academic year requires 60 ECTS credits. If, during the OLA preparation phase, it turns out that there are programme differences to be completed by the student on their return, the number of credits allocated to these courses is subtracted from the number of credits per semester (e.g. 30 ECTS credits minus 9 ECTS credits for the difference, leaving 21). The minimum number of ECTS credits to validate the OLA is 21 (tables A and B). An exception can be made for programme participants with a programme difference of only one subject worth more than 9 ECTS credits, but it is recommended that they take extra/additional subjects. Participants should leave 1 copy of the OLA in the dean’s office.
In case of doctoral students: The number of ECTS credits should be no less than 6 per semester for the courses/components/modules completed at the host university.
Additional information:
- the curriculum differences include subjects such as: translation from Polish and vice versa for language studies, methodology of foreign language teaching, didactics, practical part – teaching at school,
- the programme difference may be a seminar if the supervisor does not agree in writing for the student to realise its equivalent at the host university; the equivalent may be seminars, conversation classes, and other forms differing from lectures, assuming the student’s active participation in substantive discussions,
- the recognition of a given subject in the study programme of the US as a programme difference is decided by the relevant coordinator, after comparing syllabuses included in the offer of other universities, taking into account significant differences in learning outcomes that make it impossible to realise the subject abroad at the partner university.
- The study mobility agreement is concluded for the period resulting from the agreement with the partner university, i.e. a semester or 2 semesters (1 academic year). A person who has applied for a semester stay under the annual agreement signs a scholarship agreement for one semester. A person who has applied for an annual stay under the one-semester agreement signs a scholarship agreement for one semester.
-
- The participant has the right to amend the OLA by substituting, dropping, or adding subjects no later than 4 weeks after the start of classes. It is unacceptable that a participant changes courses arbitrarily without informing the university of the changes and returns with credits that do not correspond to the approved OLA. This may be treated as a failure to comply with the terms of the agreement and may lead to the consequent need to return the grant and the non-recognition of completed but not previously accepted courses.
- If a course is removed from the OLA in table A and cannot be replaced by another course consistent with the study programme pursued – the equivalent in table B, the course should be completed upon return at the home university.
- If a participant pursues additional courses at the host university, i.e. outside their field of study, these courses are recognised on the basis of the OLA and are included in the diploma supplement.
- In order to make changes to the OLA, the participant has to:
- contact the coordinator (email) as soon as possible (beginning of semester) and get primary approval for the proposed change,
- fill in the OLA „Changes to the Learning Agreement”, sign and get confirmation from the relevant coordinator,
- obtain the confirmation of the OLA „Changes to the Learning Agreement” from the partner university coordinator.
- After approving the changes, attach the generated OLA document in the DA.
-
- No later than 30/11/2025 the participant:
- attaches a scan in the DA of the completed, self-signed and signed by the host institution ERASMUS + 2021-2027 studies extension form,
- generates and signs the OLA part to be filled before the mobility (tables A, B and C, if applicable) for the summer semester
and notifies, via email, the IRD and the relevant coordinator about this fact.
Due to changes to the OLA system, courses for the summer semester should be entered in the OLA changes section for the winter semester – not as new OLAs.
Do not delete or overwrite previously entered changes; new/changed courses should be added next.- Within 5 working days of receiving the notification, the coordinator approves the form and the OLA part to be filled before the mobility (tables A, B and C, if applicable), and informs the IRD. Then, they forward the documents to the deputy dean for student affairs/Rector’s plenipotentiary for doctoral studies/deputy or director of the DS for approval, and upon approval, sends the form in the form of a scan to the IRD. If the coordinator does not accept the extension, they shall immediately inform the IRD.
- Upon approval of the OLA part to be filled before the mobility (tables A, B and C, if applicable) by the coordinator, the participant attaches in the DA the OLA approved by the host institution and informs the IRD.
- Upon receipt of the approved documents, the IRD shall attach the scans of the following documents in the DA:
- certificate in English for extension of stay,
- certificate to the National Health Fund for the renewal of insurance/EHIC card.
- The participant arranges the insurance and attaches in the DA a scan of the EHIC/equivalent insurance and the accident insurance for the extended period of study and notifies by e-mail the IRD.
- The IRD sends the participant an electronic addendum to the scholarship agreement concerning the extension of the stay.
- The participant sends back the scholarship agreement addendum signed in duplicate to the IRD (original document).
- A participant extending a scholarship stay does not receive funding for the extended period of study. A subsidy may be granted if there is a financial reserve of funds in a given project.
- No later than 30/11/2025 the participant:
-
- Within two weeks of the end of the scholarship period, the participant must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
- (O)LA part „AFTER THE MOBILITY” issued by the host institution and approved by the home faculty/DS (part: recognition) – document downloaded from the system/a scan attached in the DA,
OR(optionally, issued as separate documents by the host university) - certificate of attendance of the host university with the start and end dates of the scholarship issued by the host institution – scan in the DA
Date of issue of (O)LA “after the mobility” or certificate of stay should not be earlier than last day of mobility.
and- transcript of records corresponding to the list of courses approved in the OLA (final programme approved by the US) issued by the host institution – scan attached in the DA along with the paper version of the LA part “AFTER THE MOBILITY” approved by the home faculty/DS (part: recognition) – original to the IRD if paper document, not OLA,
- submission to the dean’s office of the university’s internal document on the learning outcomes achieved while studying abroad, approved by the relevant coordinator (template available for download).
It is the student’s responsibility to check whether the dates of stay specified on the issued certificate are consistent with the dates specified in the scholarship agreement. In the event of discrepancies, the host university should be immediately contacted for correction.
- The participant is required to complete an on-line questionnaire about their stay at the scholarship, the link to which will be sent to them by the relevant system of the European Commission.
- The participant returning from a scholarship stay is also obliged to contact the coordinator and settle/credit the stay at the US.
- Recognition of participant’s period of stay abroad as equivalent to their stay at their home institution is done in accordance with the Rules and Regulations of Studies/Doctoral Studies/DS.
If the participant fails to pass a course during the mobility, they will receive a “fail” grade at the US for this course. In this case a participant may either resit examination at the host university or resit the examination upon return according to the regulations in force at the US.
-
templates are available for viewing in the IRD
rules approved by the vice-rector for organisation
annex n. 1
annex n. 2
-
-
Mobility in 2024/2025
-
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
- formally registered at the University of Szczecin (US) as a student in a field of study leading to a bachelor’s/engineer’s or master’s degree or as participants in doctoral studies/doctoral students at the Doctoral School of the University of Szczecin (SD),
- those, who successfully passed the recruitment process and were qualified for the mobility.
- At the time of the departure, a person qualified for the mobility within the Erasmus+ programme should have completed at least the first year of the first-cycle studies.
- During the Erasmus+ study mobility, the student/doctoral student may not take the diploma examination/defence of the diploma/doctoral thesis.
- A study mobility within the Erasmus+ programme can be realised only under an agreement with a partner university, which provides for student/doctoral student mobility “mobility for studies” and which was signed before the start of the qualification. The partner university in the programme countries must have a so-called ECHE Charter (Erasmus Charter for Higher Education), granted by the European Commission, valid for the academic year 2024/2025, authorising participation in the programme.
- The period of study at the partner university lasts from two to twelve months (covering one or two academic semesters) and is completed within the given academic year.
- Students/doctoral students should have the recognition of the period of study completed at the partner university guaranteed as equivalent to the period of study at the US. The European Credit Transfer System (ECTS) is applied for this purpose.
- A study mobility within the Erasmus+ programme can be realised several times in the entire period of study, with the maximum total duration of the study period and/or traineeship (including short-term mobilities) being 12 months at each level of study (1st, 2nd, or 3rd cycle), and in case of a student of a uniform master’s degree programme – 24 months. In each case, the period when a student/doctoral student stayed as a scholarship holder in the LLP-Erasmus or Erasmus+ (with or without a scholarship) will be deducted from the maximum total duration.
- The mobility must be carried out in accordance with the newest available Erasmus+ Programme Guide and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES): https://erasmusplus.org.pl/sektory/szkolnictwo-wyzsze/akcja-1-mobilnosc-edukacyjna.
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
-
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
Before qualification, the student is required to verify whether the offer of the selected foreign university(ies) is justified in terms of a given study programme (i.e. whether the courses offered by the partner will correspond in terms of learning outcomes to the courses to be completed by the student in a given year of study). - The primary qualification criteria are as follows:
- academic performance – grade point average for the last completed semester of study: minimum 3.0,
- candidates may receive additional 0.5 points or 1 point, added to the grade point average, for special achievements, activities for the benefit of the university, etc.,
- candidates are awarded 1 point for no previous mobilities, 0.5 points for 1 or more previous mobilities,
- knowledge of the language of study at the partner university at least at the level specified in the agreement with the partner university.
Knowledge of a foreign language is a prerequisite for eligibility for the study mobility, while the criterion of grade point average is a prerequisite for funding in case of limited funds allocated to the US from the FDES.
- Qualification for study mobility in the Erasmus+ programme is carried out in two stages:
- qualification conducted at the student’s/doctoral student’s faculty from which the student/doctoral student will want to realise the mobility, by the coordinators for international exchange or at the DS by the Doctoral School coordinator for international exchange (hereinafter “coordinator/s”),
- verification of the knowledge of the foreign language in which the studies at the partner university will be conducted.
- The qualification applies to one course of study. Students registered in several courses are obliged to regulate their absence in the way adopted in the given faculty (individual study organisation, dean’s leave).
- The basic qualification at the faculty for both semesters of the academic year 2024/2025 (for both winter and summer semesters) shall take place between 09/01 and 16/02/2024 (until 15:00). Additional qualification shall be carried out between 17/04 and 08/05/2024 (until 15:00). The additional qualification applies primarily to mobilities carried out in the summer semester. Mobilities in the winter semester will be implemented provided that the deadlines for sending nominations set by the partner universities can be met.
- Persons taking part in the qualification shall complete an on-line application form in the DreamApply system (DA). The application should include documents: confirming entitlement to a social scholarship at the US, confirming the degree of disability, and language certificates/qualifications. In case of students studying at the 3rd year of the first cycle who plan to realize their mobility from faculty other than their current one, at which they plan to continue their studies at the second cycle, have to additionally upload into the DA a scan of dean’s office of their current faculty confirmation of their grade point average for the last completed semester of study and a declaration, according to the US template, of plans to continue their education at the faculty from which they apply.
Submitting an application in the DA is not equivalent to submitting an application at a partner university.
A student/doctoral student may choose up to 3 different universities within one period (winter semester/whole year/summer semester) in the DA. - The grade point average is completed by the dean’s office in the DA. Eligibility is decided by a selection committee at the faculty level or within the DS consisting of three persons (when the number of coordinators in a faculty is less than three), or five persons (when there are three or more designated coordinators in a faculty), including:
- in case of the faculties of the US – all coordinators appointed for the disciplines taught by a given faculty and the Deputy Dean for Student Affairs/Dean of a given faculty,
- in case of the DS – the DS coordinator and Director/Deputy Director of the DS; the Rector’s faculty plenipotentiaries for doctoral studies.
The qualification results will be announced no earlier than on 08/03/2024 in the case of the basic qualification and no earlier than on 20/05/2024 in the case of the additional qualification.
- The candidate has the right to appeal against the decision of the Committee within 5 working days of the announcement of the result of the qualification, to the Vice-Rector for Organisation (via IRD), whose decision is final.
- Those who have successfully passed the qualification at the faculty/DS level, proceed to the foreign language verification in the mode determined by the IRD.
- Qualified students are informed by the IRD (contact person for SMS) about further formalities and documents related to the mobility. Information is provided by email and/or through the DA.
- The qualified students are informed by the IRD about the possibility of taking the test and course on the Online Language Support (OLS) platform.
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
-
- Persons going abroad to study at partner universities may receive funding, hereafter: scholarship.
The amount of the scholarship includes a lump sum for individual support (subsistence costs) and in the case of funding from KA131-2024 project, also a lump sum for travel (travel costs).
The scholarship is only paid for the time of physical stay in the host university country*, and the minimum stay is 2 months. A participant pursuing a part of a course remotely/on-line/in virtual from their home country (without going abroad) is not entitled to a grant for that period of study.
An exchange planned entirely in a remote/online/virtual form from the home country (without going abroad) is not justified under the Erasmus + programme - Rates for long-term mobility to programme countries depend on the project in which mobilities are currently available. Once the qualification has been completed, Vice-Rector for Organisation decides on the allocation of funds from each of the ongoing projects to individual mobilities, taking into account both the take-up rate and the duration of the projects.
Rates for different projects are published on the website with the formal procedures for long-term mobilities in a separate tab. - The amount of lump sum for travel costs depends on the distance between the place of departure (the seat of the University of Szczecin, i.e. Szczecin) and the destination (the location of the host institution) according to the rates presented in the table below.
If the journey to and from the host institution is made by means of low-emission transport, so-called “green travel”, i.e., the longest sections of the route are covered by bus, train, bicycle or car sharing, the Programme participants may apply for a lump sum for travel costs at the “green travel” rate:
Travel distance Non-Green travel Green travel 0-99 km 28 EUR 56 EUR 100-499 km 211 EUR 285 EUR 500-1999 km 309 EUR 417 EUR 2000-2999 km 395 EUR 535 EUR 3000-3999 km 580 EUR 785 EUR 4000-7999 km 1188 EUR 1188 EUR 8000 km or more 1735 EUR 1735 EUR The appropriate travel lump sum rate is determined using an online calculator available at the European Commission (EC) website: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm.
Participants who cover the majority of their distance each way by low-emission means of transport, so-called ‘green travel’, i.e. e.g. bus/coach, train, car-sharing, are entitled to a one-off 50 € supplement to the individual support for meeting ‘green travel’ requirements or to an increased travel lump sum, depending on the project from which the mobility is funded.
Participants travelling less than 500 km are required to use ‘green travel’.[applies to mobilities funded by project KA131-2024] In addition, those travelling by non-ecological means of transport (not ‘green travel’) on days other than the start and end of mobility at the host institution receive a lump sum for subsistence costs for a maximum of two additional travel days (one before the start and one after the end of mobility).
Participants opting for ‘green travel’ may apply for additional individual support for subsistence costs for additional travel days in accordance with the Rules for the granting and accounting of ‘green travel’ available on the DSM website.
- Applicants who document in their DA application that at the time of qualification they are entitled by the US to a social scholarship and/or have a confirmed degree of disability, receive individual support at an increased rate of an additional 250 €/month, regardless of the destination country.
link -> RULES OF OBTAINING ADDITIONAL CO-FINANCING IN THE FORM OF REAL COSTS
- The period of co-financing is specified in the scholarship agreement for the mobility, with the maximum period being 4.5 months (135 days) in case of one-semester mobility and 9 months (270 days) in case of an annual mobility. Co-financing of the “green travel” is not included in the period of stay at the host institution.
- The funds which the university receives for the realisation of long-term student mobility for studies are allocated by proportional distribution of the funds at the faculty level, according to the order of the ranking list starting from the faculty with the lowest share of students/doctoral students qualified in the primary qualification in relation to the other faculties.
- The grant/individual support awarded to a participant is a subsidy to compensate for the difference between the cost of living in their home country and the cost of living in the host country. The grant does not cover the full costs of a stay abroad.
* Final duration of stay is calculated on the basis of the confirmation issued by the host institution at the end of mobility. The scholarship cannot be increased after the end of mobility. If the confirmed mobility period is longer than the financed mobility period specified in the scholarship agreement, any additional days are recognized as unfunded duration days.
- Persons going abroad to study at partner universities may receive funding, hereafter: scholarship.
-
- A person qualified for the mobility becomes formally a beneficiary of the Erasmus+ programme – study mobility by signing a scholarship agreement (hereinafter: a participant).
- The participant signs a financial agreement with the home university at least 14 days before the planned start date of mobility.
- Mobility planned by a participant to their home country may be carried out if there are no other applicants for mobility.
- The conditions for the scholarship agreement to be signed are as follows:
- sending an application to the partner university by a qualified applicant,
- attaching to the application in the DA:
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
- the relevant US coordinator,
- a representative of a host university;
OLA can be created at https://learning-agreement.eu/ or via Erasmus App https://dsm.usz.edu.pl/erasmus-app/,
- consent of the home faculty/DS to the mobility. Departure is conditional on obtaining the consent of the Dean’s authorities (1st and 2nd cycle students)/ Rector’s plenipotentiaries for doctoral studies (doctoral students)/director of the DS, which can be applied for after successfully passing the examination session in the semester preceding the departure; participants attending seminars should also inform their supervisors about the mobility and agree on the method of contact and settlement of the seminar; participants are also required to agree on how any curriculum differences are to be credited,
- in case of participants in their final year of studies – the supervisor’s consent to mobility,
- acceptance letter/email from the host university confirming acceptance of the application,
- documents providing evidence of the insurance coverage required: obligatorily health insurance and accident insurance; additional private insurance is recommended to cover the costs of any additional medical interventions or transport to the country, a liability insurance, an insurance against loss or theft of documents, travel tickets and luggage.
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
- The number of ECTS credits should be between 28 and 32 per semester for the courses/components completed at the host university, depending on the number of ECTS credits foreseen for the specific study programme in the semester in which the student’s mobility takes place. It is assumed that a study period abroad of a full academic year requires 60 ECTS credits. If, during the OLA preparation phase, it turns out that there are programme differences to be completed by the student on their return, the number of credits allocated to these courses is subtracted from the number of credits per semester (e.g. 30 ECTS credits minus 9 ECTS credits for the difference, leaving 21). The minimum number of ECTS credits to validate the OLA is 21 (tables A and B). An exception can be made for programme participants with a programme difference of only one subject worth more than 9 ECTS credits, but it is recommended that they take extra/additional subjects. Participants should leave 1 copy of the OLA in the dean’s office.
Additional information:
- the curriculum differences include subjects such as: translation from Polish and vice versa for language studies, methodology of foreign language teaching, didactics, practical part – teaching at school,
- the programme difference may be a seminar if the supervisor does not agree in writing for the student to realise its equivalent at the host university; the equivalent may be seminars, conversation classes, and other forms differing from lectures, assuming the student’s active participation in substantive discussions,
- the recognition of a given subject in the study programme of the US as a programme difference is decided by the relevant coordinator, after comparing syllabuses included in the offer of other universities, taking into account significant differences in learning outcomes that make it impossible to realise the subject abroad at the partner university.
- The study mobility agreement is concluded for the period resulting from the agreement with the partner university, i.e. a semester or 2 semesters (1 academic year). A person who has applied for a semester stay under the annual agreement signs a scholarship agreement for one semester. A person who has applied for an annual stay under the one-semester agreement signs a scholarship agreement for one semester.
-
- The participant has the right to amend the OLA by substituting, dropping, or adding subjects no later than 4 weeks after the start of classes. It is unacceptable that a participant changes courses arbitrarily without informing the university of the changes and returns with credits that do not correspond to the approved OLA. This may be treated as a failure to comply with the terms of the agreement and may lead to the consequent need to return the grant and the non-recognition of completed but not previously accepted courses.
- If a course is removed from the OLA in table A and cannot be replaced by another course consistent with the study programme pursued – the equivalent in table B, the course should be completed upon return at the home university.
- If a participant pursues additional courses at the host university, i.e. outside their field of study, these courses are recognised on the basis of the OLA and are included in the diploma supplement.
- In order to make changes to the OLA, the participant has to:
- contact the coordinator (email) as soon as possible (beginning of semester) and get primary approval for the proposed change,
- fill in the OLA „Changes to the Learning Agreement”, sign and get confirmation from the relevant coordinator,
- obtain the confirmation of the OLA „Changes to the Learning Agreement” from the partner university coordinator.
- After approving the changes, attach the generated OLA document in the DA.
-
- No later than 30/11/2024 the participant:
- attaches a scan in the DA of the completed, self-signed and signed by the host institution ERASMUS + 2021-2027 studies extension form,
- generates and signs the OLA part to be filled before the mobility (tables A, B and C, if applicable) for the summer semester
and notifies, via email, the SMS contact person at the IRD and the relevant coordinator about this fact.
- Within 5 working days of receiving the notification, the coordinator approves the form and the OLA part to be filled before the mobility (tables A, B and C, if applicable), and informs the IRD (SMS contact person). Then, they forward the documents to the Deputy Dean for Student Affairs/Rector’s plenipotentiary for Doctoral Studies/Deputy or Director of the DS for approval, and upon approval, sends the form in the form of a scan to the IRD. If the coordinator does not accept the extension, they shall immediately inform the IRD (SMS contact person).
- Upon approval of the OLA part to be filled before the mobility (tables A, B and C, if applicable) by the coordinator, the participant attaches in the DA the OLA approved by the host institution and informs the IRD (SMS contact person).
- Upon receipt of the approved documents, the IRD shall attach the scans of the following documents in the DA:
- certificate in English for extension of stay,
- certificate to the National Health Fund for the renewal of insurance/EHIC card.
- The participant arranges the insurance and attaches in the DA a scan of the EHIC/equivalent insurance and the accident insurance for the extended period of study and notifies by e-mail the IRD (SMS contact person).
- The IRD sends the participant an electronic addendum to the scholarship agreement concerning the extension of the stay.
- The participant sends back the scholarship agreement addendum signed in duplicate to the IRD (original document).
- A participant extending a scholarship stay does not receive funding for the extended period of study. A subsidy may be granted if there is a financial reserve of funds in a given project.
-
- Within two weeks of the end of the scholarship period, the participant must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
- (O)LA part „AFTER THE MOBILITY” issued by the host institution and approved by the home faculty/DS (part: recognition) – document downloaded from the system/a scan attached in the DA,
OR(optionally, issued as separate documents by the host university) - certificate of attendance of the host university with the start and end dates of the scholarship issued by the host institution – scan in the DA
Date of issue of (O)LA “after the mobility” or certificate of stay should not be earlier than last day of mobility.
and- transcript of records corresponding to the list of courses approved in the OLA (final programme approved by the US) issued by the host institution – scan attached in the DA along with the paper version of the LA part “AFTER THE MOBILITY” approved by the home faculty/DS (part: recognition) – original to the IRD if paper document, not OLA,
- submission to the dean’s office of the university’s internal document on the learning outcomes achieved while studying abroad, approved by the relevant coordinator (template available for download).
It is the student’s responsibility to check whether the dates of stay specified on the issued certificate are consistent with the dates specified in the scholarship agreement. In the event of discrepancies, the host university should be immediately contacted for correction.
- The participant is required to complete an on-line questionnaire about their stay at the scholarship, the link to which will be sent to them by the relevant system of the European Commission.
- The participant returning from a scholarship stay is also obliged to contact the coordinator and settle/credit the stay at the US.
- Recognition of participant’s period of stay abroad as equivalent to their stay at their home institution is done in accordance with the Rules and Regulations of Studies/Doctoral Studies/DS.
If the participant fails to pass a course during the mobility, they will receive a “fail” grade at the US for this course. In this case a participant may either resit examination at the host university or resit the examination upon return according to the regulations in force at the US.
-
templates are available for viewing in the IRD
rules approved by the vice-rector for organisation
annex n. 1
annex n. 2
annex n. 3
-
-
Mobility in 2023/2024
-
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
- formally registered at the University of Szczecin (US) as a student in a field of study leading to a bachelor’s/engineer’s or master’s degree or as participants in doctoral studies/doctoral students at the Doctoral School of the University of Szczecin (SD),
- those, who successfully passed the recruitment process and were qualified for the mobility.
- At the time of the departure, a person qualified for the mobility within the Erasmus+ programme should have completed at least the first year of the first-cycle studies.
- During the Erasmus+ study mobility, the student/doctoral student may not take the diploma examination/defence of the diploma/doctoral thesis.
- A study mobility within the Erasmus+ programme can be realised only under an agreement with a partner university, which provides for student/doctoral student mobility “mobility for studies” and which was signed before the start of the qualification. The partner university in the programme countries must have a so-called ECHE Charter (Erasmus Charter for Higher Education), granted by the European Commission, valid for the academic year 2023/2024, authorising participation in the programme.
- The period of study at the partner university lasts from two to twelve months (covering one or two academic semesters) and is completed within the given academic year.
- Students/doctoral students should have the recognition of the period of study completed at the partner university guaranteed as equivalent to the period of study at the US. The European Credit Transfer System (ECTS) is applied for this purpose.
- A study mobility within the Erasmus+ programme can be realised several times in the entire period of study, with the maximum total duration of the study period and/or traineeship being 12 months at each level of study (1st, 2nd, or 3rd cycle), and in case of a student of a uniform master’s degree programme – 24 months. In each case, the period when a student/doctoral student stayed as a scholarship holder in the LLP-Erasmus or Erasmus+ (with or without a scholarship) will be deducted from the maximum total duration.
- The mobility must be carried out in accordance with the rules laid down in the Erasmus+ Programme Guide: https://erasmusplus.org.pl/brepo/panel_repo_files/2022/01/26/nozjkz/2022-erasmusplus-programme-guide-v2-en.pdf and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES): https://erasmusplus.org.pl/sektory/szkolnictwo-wyzsze/akcja-1-mobilnosc-edukacyjna.
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
-
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
Before qualification, the student is required to verify whether the offer of the selected foreign university(ies) is justified in terms of a given study programme (i.e. whether the courses offered by the partner will correspond in terms of learning outcomes to the courses to be completed by the student in a given year of study). - The primary qualification criteria are as follows:
- academic performance – grade point average for the last completed semester of study: minimum 3.0,
- candidates may receive additional 0.5 points, added to the grade point average, for special achievements, activities for the benefit of the university, etc.,
- knowledge of the language of study at the partner university at least at the level specified in the agreement with the partner university.
Knowledge of a foreign language is a prerequisite for eligibility for the study mobility, while the criterion of grade point average is a prerequisite for funding in case of limited funds allocated to the US from the NA.
- Qualification for study mobility in the Erasmus+ programme is carried out in two stages:
- qualification conducted at the student’s/doctoral student’s faculty from which the student/doctoral student will want to realise the mobility, by the coordinators for international exchange or at the DS by the Doctoral School coordinator for international exchange (hereinafter “coordinator/s”),
- verification of the knowledge of the foreign language in which the studies at the partner university will be conducted.
Information on dates and eligibility criteria is generally available to potential candidates for mobility and is announced by the faculties, among others, by posting information on the website.
- The qualification applies to one course of study. Students registered in several courses are obliged to regulate their absence in the way adopted in the given faculty (individual study organisation, dean’s leave).
- The basic qualification at the faculty for both semesters of the academic year 2023/2024 (for both winter and summer semesters) shall take place between 09/01 and 13/02/2023. Additional qualification shall be carried out between 17/04 and 08/05/2023. The additional qualification applies primarily to mobilities carried out in the summer semester. Mobilities in the winter semester will be implemented provided that the deadlines for sending nominations set by the partner universities can be met.
- Persons taking part in the qualification shall complete an on-line application form in the DreamApply system (DA). The application should include documents: confirming entitlement to a social scholarship at the US, confirming the degree of disability, and language certificates/qualifications and confirming special achievements. In case of students studying at the 3rd year of the first cycle who plan to realize their mobility from faculty other than their current one, at which they plan to continue their studies at the second cycle, have to additionally upload into the DA a scan of dean’s office of their current faculty confirmation of their grade point average for the last completed semester of study and a declaration, according to the US template, of plans to continue their education at the faculty from which they apply.
Submitting an application in the DA is not equivalent to submitting an application at a partner university.
A student/doctoral student may choose up to 3 different universities within one period (winter semester/whole year/summer semester) in the DA. - The grade point average is completed by the dean’s office in the DA. The points for special achievements are completed by the coordinator in the DA. Eligibility is decided by a selection committee at the faculty level or within the DS consisting of three persons (when the number of coordinators in a faculty is less than three), or five persons (when there are three or more designated coordinators in a faculty), including:
- in case of the faculties of the US – all coordinators appointed for the disciplines taught by a given faculty and the Deputy Dean for Student Affairs/Dean of a given faculty,
- in case of the DS – the DS coordinator and Director/Deputy Director of the DS; the Rector’s faculty plenipotentiaries for doctoral studies.
The committee should appoint its president. The committee’s eligibility decision is made by assigning a „nominee” status in the DA and creating committee protocol according to an approved template. The protocol of the committee’s meeting along with the ranking list of qualified candidates is delivered to the International Relations Department (IRD) by the president of the committee in electronic form in both variants:
- Excel file generated on the basis of data from the DA,
- in the form of an e-mail in which the protocol is a pasted section (not attached) with pre-completed confirmations from the entire committee,
sent to the contact person by the chairman of the committee by 23/02/2023 at the latest for the basic qualification and by 18/05/2023 for the additional qualification.
- The candidate has the right to appeal against the decision of the Committee within 5 working days of the announcement of the result of the qualification, to the Vice-Rector for Organisation, whose decision is final.
- Those who have successfully passed the qualification at the faculty/DS level, proceed to the foreign language verification in the mode determined by the IRD.
- Qualified students are informed by the IRD (contact person for SMS) about further formalities and documents related to the mobility. Information is provided by email and/or through the DA.
- Qualification to foreign universities is carried out within the limits set in inter-institutional agreements signed by a given faculty.
-
- Those who are going to study at partner universities receive funding in the form of a grant, the monthly rate of which depends on the destination country of the scholarship. The scholarship is only paid for the time of physical stay in the host university country, and the minimum stay is 2 months. A participant pursuing a part of a course remotely/on-line/in virtual from their home country (without going abroad) is not entitled to a grant for that period of study.
An exchange planned entirely in a remote/online/virtual form from the home country (without going abroad) is not justified under the Erasmus + programme - Rates for long-term mobility to programme countries depend on the project in which mobilities are currently available taking into account both the utilization level of the funds and the projects duration. Rates for different projects are published on the website with the formal procedures for long-term mobilities in a separate tab.
- Persons who travel longer sections of the route by means of low-emission transport, the so-called “green travel”, i.e. more than half of the journey (counting both ways) by bus/coach, train, or carpooling, are entitled to receive a one-time payment of 50 € in addition to the individual support for meeting the requirements related to “green travel”. Additionally, they can apply for additional individual support for subsistence costs for up to an additional 4 days of travel.The “green travel” settlement rules are available on the IRD website.
- Applicants who document in their DA application that at the time of qualification they are entitled by the US to a social scholarship and/or have a confirmed degree of disability, receive individual support at an increased rate of an additional 250 €/month, regardless of the destination country.
link -> RULES OF OBTAINING ADDITIONAL CO-FINANCING IN THE FORM OF REAL COSTS
- The period of co-financing is specified in the scholarship agreement for the mobility, with the maximum period being 4.5 months (135 days) in case of one-semester mobility and 9 months (270 days) in case of an annual mobility. Co-financing of the “green travel” is not included in the period of stay at the host institution.
- The funds which the university receives for the realisation of long-term student mobility for studies are allocated by proportional distribution of the funds at the faculty level, according to the order of the ranking list starting from the faculty with the lowest share of students/doctoral students qualified in the primary qualification in relation to the other faculties.
- The financial reserve is made, for example, as a result of shorter mobility periods than planned or students’/doctoral candidates’ withdrawal from the mobility. The redistribution of the reserve follows the same pattern as the redistribution of the primary pool.
- deleted
- The granting of funds for extensions of the mobility period will be possible after funds for the primary period of stay have been granted to all qualified persons, as defined in paragraph 23 of these rules.
- The grant/individual support awarded to a participant is a subsidy to compensate for the difference between the cost of living in their home country and the cost of living in the host country. The grant does not cover the full costs of a stay abroad.
- As far as possible and as needed, the university will endeavour to increase the amount of funds for student/doctoral mobility for studies (SMS) by transferring from the pool of funds allocated to support mobility (OS), by applying for additional funds granted by the FRSE in the redistribution process.
- Those who are going to study at partner universities receive funding in the form of a grant, the monthly rate of which depends on the destination country of the scholarship. The scholarship is only paid for the time of physical stay in the host university country, and the minimum stay is 2 months. A participant pursuing a part of a course remotely/on-line/in virtual from their home country (without going abroad) is not entitled to a grant for that period of study.
-
- A person qualified for the mobility becomes formally a beneficiary of the Erasmus+ programme – study mobility by signing a scholarship agreement (hereinafter: a participant). The agreement is the basis for the transfer of the grant amount to the bank account number provided in the DA application form. The agreement specifies the rate and total amount of the grant received, the duration of the stay, the funding period and the mutual obligations of the student and the home university.
- The participant signs a financial agreement with the home university at least 14 days before the planned start date of mobility.
- Mobility planned by a participant to their home country may be carried out if there are no other applicants for mobility. Students/doctoral students going to their country of origin are less likely to acquire additional cultural, social, and language competences.
- The conditions for the scholarship agreement to be signed are as follows:
- sending an application to the partner university by a qualified applicant,
- attaching to the application in the DA:
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
- the relevant US coordinator,
- a representative of a host university;
OLA can be created at https://learning-agreement.eu/ or via Erasmus App https://dsm.usz.edu.pl/erasmus-app/,
- consent of the home faculty/DS to the mobility. Departure is conditional on obtaining the consent of the Dean’s authorities (1st and 2nd cycle students)/ Rector’s plenipotentiaries for doctoral studies (doctoral students)/director of the DS, which can be applied for after successfully passing the examination session in the semester preceding the departure; participants attending seminars should also inform their supervisors about the mobility and agree on the method of contact and settlement of the seminar; participants are also required to agree on how any curriculum differences are to be credited,
- in case of participants in their final year of studies – the supervisor’s consent to mobility,
- acceptance letter/email from the host university confirming acceptance of the application,
- documents providing evidence of the insurance coverage required: obligatorily health insurance and accident insurance; additional private insurance is recommended to cover the costs of any additional medical interventions or transport to the country, a liability insurance, an insurance against loss or theft of documents, travel tickets and luggage,
- information from the host institution, in what form the classes will be conducted; the form of on-line/remote classes does not justify the necessity to leave; the necessity to realise mobility in a physical form/on-site, i.e. with the necessity to leave results from the confirmation by the host university that at least one course/component chosen by the student will be taught in a traditional form, i.e. with the necessity to participate on–site.
- a generated Online Learning Agreement (OLA) part to be filled before the mobility (tables A, B and C, if applicable) – signed by the participant and validated with all electronic signatures:
- The number of ECTS credits should be between 28 and 32 per semester for the courses/components completed at the host university, depending on the number of ECTS credits foreseen for the specific study programme in the semester in which the student’s mobility takes place. It is assumed that a study period abroad of a full academic year requires 60 ECTS credits. If, during the OLA preparation phase, it turns out that there are programme differences to be completed by the student on their return, the number of credits allocated to these courses is subtracted from the number of credits per semester (e.g. 30 ECTS credits minus 9 ECTS credits for the difference, leaving 21). The minimum number of ECTS credits to validate the OLA is 21 (tables A and B). An exception can be made for programme participants with a programme difference of only one subject worth more than 9 ECTS credits, but it is recommended that they take extra/additional subjects. Participants should leave 1 copy of the OLA in the dean’s office.
Additional information:
- the curriculum differences include subjects such as: translation from Polish and vice versa for language studies, methodology of foreign language teaching, didactics, practical part – teaching at school,
- the programme difference may be a seminar if the supervisor does not agree in writing for the student to realise its equivalent at the host university; the equivalent may be seminars, conversation classes, and other forms differing from lectures, assuming the student’s active participation in substantive discussions,
- the recognition of a given subject in the study programme of the US as a programme difference is decided by the relevant coordinator, after comparing syllabuses included in the offer of other universities, taking into account significant differences in learning outcomes that make it impossible to realise the subject abroad at the partner university.
- Before going on the scholarship, the participant is obliged to take a language test in the Online Language Support (OLS) platform.
- The study mobility agreement is concluded for the period resulting from the agreement with the partner university, i.e. a semester or 2 semesters (1 academic year). A person who has applied for a semester stay under the annual agreement signs a scholarship agreement for one semester. A person who has applied for an annual stay under the one-semester agreement signs a scholarship agreement for one semester.
-
- The participant has the right to amend the OLA by substituting, dropping, or adding subjects no later than 4 weeks after the start of classes.
- If a course is removed from the OLA in table A and cannot be replaced by another course consistent with the study programme pursued – the equivalent in table B, the course should be completed upon return at the home university.
- If a participant pursues additional courses at the host university, i.e. outside their field of study, these courses are recognised on the basis of the OLA and are included in the diploma supplement.
- Changes can be introduced subject to the approval of the home faculty/the DS (coordinator) within 1 month after start of classes at the partner university. It is unacceptable that a participant changes courses arbitrarily without informing the university of the changes and returns with credits that do not correspond to the approved OLA. This may be treated as a failure to comply with the terms of the agreement and may lead to the consequent need to return the grant and the non-recognition of completed but not previously accepted courses.
- In order to make changes to the OLA, the participant has to:
- contact the coordinator (email) as soon as possible (beginning of semester) and get primary approval for the proposed change,
- fill in the OLA „Changes to the Learning Agreement”, sign and get confirmation from the relevant coordinator,
- obtain the confirmation of the OLA „Changes to the Learning Agreement” from the partner university coordinator.
- After approving the changes, attach the generated OLA document in the DA.
-
- No later than 30 November 2023 the participant:
- attaches a scan in the DA of the completed, self-signed and signed by the host institution ERASMUS + 2021-2027 studies extension form,
- generates and signs the OLA part to be filled before the mobility (tables A, B and C, if applicable) for the summer semesterand notifies, via email, the SMS contact person at the IRD and the relevant coordinator about this fact.
- Within 5 working days of receiving the notification, the coordinator approves the form and the OLA part to be filled before the mobility (tables A, B and C, if applicable), and informs the IRD (SMS contact person). Then, they forward the documents to the Deputy Dean for Student Affairs/Rector’s plenipotentiary for Doctoral Studies/Deputy or Director of the DS for approval, and upon approval, sends the form in the form of a scan to the IRD. If the coordinator does not accept the extension, they shall immediately inform the IRD (SMS contact person).
- Upon approval of the OLA part to be filled before the mobility (tables A, B and C, if applicable) by the coordinator, the participant attaches in the DA the OLA approved by the host institution and informs the IRD (SMS contact person).
- Upon receipt of the approved documents, the IRD shall attach the scans of the following documents in the DA:
- certificate in English for extension of stay,
- certificate to the National Health Fund for the renewal of insurance/EHIC card.
- The participant arranges the insurance and attaches in the DA a scan of the EHIC/equivalent insurance and the accident insurance for the extended period of study and notifies by e-mail the IRD (SMS contact person).
- The IRD sends the participant an electronic addendum to the scholarship agreement concerning the extension of the stay.
- The participant sends back the scholarship agreement addendum signed in duplicate to the IRD (original document).
- A participant extending a scholarship stay does not receive funding for the extended period of study. A subsidy may be granted in case of a financial reserve of funds received from the NA or in case the US obtains additional funds, respecting the principle of equal treatment of all students.
-
- Within two weeks of the end of the scholarship period, the participant must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
- (O)LA part „AFTER THE MOBILITY” issued by the host institution and approved by the home faculty/DS (part: recognition) – document downloaded from the system/a scan attached in the DA,
or (optionally, issued as separate documents by the host university) - certificate of attendance of the host university with the start and end dates of the scholarship issued by the host institution – scan in the DA, and
- transcript of records corresponding to the list of courses approved in the OLA (final programme approved by the US) issued by the host institution – scan attached in the DA along with the paper version of the LA part “AFTER THE MOBILITY” approved by the home faculty/DS (part: recognition) – original to the IRD if paper document, not OLA,
- submission to the dean’s office of the university’s internal document on the learning outcomes achieved while studying abroad, approved by the relevant coordinator (template available for download).
- The participant is required to complete an on-line questionnaire about their stay at the scholarship, the link to which will be sent to them by the relevant system of the European Commission.
- The participant returning from a scholarship stay is also obliged to contact the coordinator and settle/credit the stay at the US.
- Recognition of participant’s period of stay abroad as equivalent to their stay at their home institution is done in accordance with the Rules and Regulations of Studies/Doctoral Studies/DS.
If the participant fails to pass a course during the mobility, they will receive a “fail” grade at the US for this course. In this case a participant may either resit examination at the host university or resit the examination upon return according to the regulations in force at the US. - The start date of the stay as recognised/accounted for by the US cannot be earlier than the date the participant signs the scholarship agreement.
-
templates are available for viewing in the IRD
rules approved by the vice-rector for organisation
annex n. 1
-
-
Mobility in 2022/2023
-
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
- formally registered at the University of Szczecin (US) as a student in a field of study leading to a bachelor’s/engineer’s or master’s degree or as participants in doctoral studies/doctoral students at the Doctoral School of the University of Szczecin (SD),
- those, who successfully passed the recruitment process and were qualified for the mobility.
- At the time of the departure, a person qualified for the mobility within the Erasmus+ programme should have completed at least the first year of the first-cycle studies.
- During the Erasmus+ study mobility, the student/doctoral student may not take the diploma examination/defence of the diploma/doctoral thesis.
- Study mobilities can be carried out at partner universities in countries participating in the Erasmus+ programme, the so-called programme countries and partner countries included in the Programme Guide.
- A study mobility within the Erasmus+ programme can be realised only under an agreement with a partner university, which provides for student/doctoral student mobility “mobility for studies” and which was signed before the start of the qualification. The partner university in the programme countries must have a so-called ECHE Charter (Erasmus Charter for Higher Education), granted by the European Commission, valid for the academic year 2022/2023, authorising participation in the programme. The partner university outside the programme countries must be a higher education institution recognised by the relevant authorities.
- Due to delays in the implementation of Erasmus Without Paper, students may be qualified for mobility under the agreements extended for 2022/2023 in the form of an email exchange between the US and the host university. However, the mobility will be possible only after such an agreement has been signed by the relevant coordinator for international exchange in the Erasmus Dashboard no later than 30/09/2022.
- The period of study at the partner university lasts from two to twelve months (covering one or two academic semesters) and is completed within the given academic year.
- Students/doctoral students should have the recognition of the period of study completed at the partner university guaranteed as equivalent to the period of study at the US. The European Credit Transfer System (ECTS) is applied for this purpose.
- A study mobility within the Erasmus+ programme can be realised several times in the entire period of study, with the maximum total duration of the study period and/or traineeship being 12 months at each level of study (1st, 2nd, or 3rd cycle), and in case of a student of a uniform master’s degree programme – 24 months. In each case, the period when a student/doctoral student stayed as a scholarship holder in the LLP-Erasmus or Erasmus+ (with or without a scholarship) will be deducted from the maximum total duration.
- The mobility must be carried out in accordance with the rules laid down in the Erasmus+ Programme Guide: https://erasmusplus.org.pl/brepo/panel_repo_files/2021/11/24/1m3t1s/2022-erasmusplus-programme-guide-pl.pdf
and with the guidelines of the National Agency of the Programme in Poland (NA) – Foundation for the Development of the Education System (FDES): https://erasmusplus.org.pl/sektory/szkolnictwo-wyzsze/akcja-1-mobilnosc-edukacyjna
- The following persons are eligible for mobility for studies (SMS) within the Erasmus+ programme:
-
- The primary qualification criteria are as follows:
- academic performance – grade point average for the last completed semester of study – minimum 3.0;
- knowledge of the language of study at the partner university at least at the level specified in the agreement with the partner university.
Additionally, candidates may receive 0.5 points for special achievements, activities for the university, etc.
Knowledge of a foreign language is a prerequisite for eligibility for the study mobility, while the criterion of grade point average is a prerequisite for funding in case of limited funds allocated to the US from the NA. - Qualification for study mobility in the Erasmus+ programme is carried out in two stages:
- Qualification conducted at the faculty from which the student’s/doctoral student’s wants to realize their mobility by the coordinators for international exchange or at the DS by the Doctoral School coordinator for international exchange,
- Verification of the knowledge of the foreign language in which the studies at the partner university will be conducted.
Information on dates and eligibility criteria is generally available to potential candidates for mobility and is announced by the faculties, among others, by posting information on the website.
- The qualification applies to one course of study. Students registered in several courses are obliged to regulate their absence in the way adopted in the given faculty (individual study organisation, dean’s leave).
- The basic qualification at the faculty for both semesters of the academic year 2022/2023 (for both winter and summer semesters) shall take place between 01 February 2022 and 14 March 2022. Additional qualification shall be carried out between 01 and 23 May 2022. The additional qualification applies primarily to mobilities carried out in the summer semester. Mobilities in the winter semester will be implemented provided that the deadlines for sending nominations set by the partner universities can be met.
- Persons taking part in the qualification shall complete an on-line application form in the DreamApply system (DA). The application should include documents: confirming entitlement to a social scholarship at the US, confirming the degree of disability, and language certificates/qualifications and confirming special achievements. In case of students studying at the 3rd year of the first cycle who plan to realize their mobility from faculty other than their current one, at which they plan to continue their studies at the second cycle, have to additionally upload into the DA a scan of dean’s office of their current faculty confirmation of their grade point average for the last completed semester of study and a declaration, according to the US template, of plans to continue their education at the faculty from which they apply.
Submitting an application in the DA is not equivalent to submitting an application at a partner university.
A student/doctoral student may choose up to 3 different universities within one period (winter semester / whole year / summer semester) in the DA - The grade point average is completed by the Dean’s Office in DA. The points for special achievements are completed by the coordinator for international exchange/Doctoral School coordinator for international exchange in the DA. Eligibility is decided by a selection committee at the faculty level or within the DS consisting of three persons (when the number of coordinators in a faculty is less than three), or five persons (when there are three or more designated coordinators in a faculty), including:
- in case of the faculties of the US – all exchange coordinators appointed for the disciplines taught by a given faculty and the Deputy Dean for Student Affairs/Dean of a given faculty,
- in case of the DS – the Doctoral School coordinator for international exchange and Director/Deputy Director of the DS; the Rector’s faculty plenipotentiaries for doctoral studies.
The committee should appoint its president. The committee’s eligibility decision is made by assigning a „nominee” status in the DA and creating committee protocol according to an approved template. The protocol of the committee’s meeting along with the ranking list of qualified candidates is delivered to the International Relations Department (IRD) by the president of the committee in electronic form in both variants:
- Excel file generated on the basis of data from the DA,
- in the form of an e-mail in which the protocol is a pasted section (not attached) with pre-completed confirmations from the entire committee, sent to the contact person by the chairman of the committee
by 21 March 2022 for the basic qualification and no later than by 07 June 2022 for the additional qualification.
- The candidate has the right to appeal against the decision of the Committee within 5 working days of the announcement of the result of the qualification, to the Vice-Rector for Organisations, whose decision is final.
- Those who have successfully passed the qualification at the Faculty/DS level, proceed to the foreign language verification in the mode determined by the IRD.
- Qualified students are informed by the IRD (the contact person for SMS) about further formalities and documents related to the mobility. Information is provided by email and/or through the DA.
- The primary qualification criteria are as follows:
-
Due to delays in publishing of the documents regarding the project KA131-2022 by the European Commission and the National Agency, long-term mobilities for studies (SMS) and traineeship (SMT) in the academic year 2022/23 will be financed from the KA131-2021 project, i.e. according to the point III. Financial aspects of the Rules for the a. y. 2021/22.
After the publication of the relevant documents by the EC/NA and their preparation by the Institutional Erasmus+ Coordinator, the financial rules published for the a. y. 2022/23 will come into force.
Qualified persons will be informed of changes in the financing rules by email.
- Those who are going to study at partner universities receive funding in the form of a grant, the monthly rate of which depends on the destination country of the scholarship. The scholarship is only paid for the time of physical stay in the host university country, and the minimum stay is 2 months. A participant pursuing a course or part of a course remotely/on-line/virtual from their home country (without going abroad) is not entitled to a grant for that period of study.
- Rates for long-term student mobility for studies in programme countries:
Group Countries belonging to the group Monthly rate 1 Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden 550 € 2 Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain 3 Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey 450 € - Stawki dla długoterminowych wyjazdów studentów do krajów partnerskich:
Group Countries belonging to the group Monthly rate* 14 Faroe Islands, Switzerland, United Kingdom 520 € 5 Andorra, Monaco, San Marino, Vatican City 500 € 1-4, 6-13 other countries, as detailed in the Programme Guide 700 € - Individual support rates for travel costs only apply to students/doctoral students travelling to partner countries from Regions 1-4 and 6-13 listed in the Erasmus+ Programme Guide. The amount of the lump sum for travel costs depends on the distance between the place of departure (seat of the US, i.e. Szczecin) and the destination (location of the host institution) according to the following rates:
Distance in km Lump sum for travel costs per participant 10-99 23 € 100-499 180 € 500-1999 275 € 2000-2999 360 € 3000-3999 530 € 4000-7999 820 € 8000 i więcej 1500 € The appropriate travel lump sum rate is determined using an on-line calculator available at the European Commission (EC) website: https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en
- If the round mobility is made by low-emission „green travel”, i.e. the longest part of the journey is made by bus/coach, train, or car-sharing, persons eligible for the travel allowance may apply for additional individual support for subsistence costs for up to an additional 4 days of travel and a travel allowance at the “green travel” rate:
Distance in km Lump sum for travel costs per participant Green Travel 10-99 23 € 0 € 100-499 180 € 210 € 500-1999 275 € 320 € 2000-2999 360 € 410 € 3000-3999 530 € 610 € 4000-7999 820 € 0 € 8000 and more 1500 € 0 € mobility in programme countries 0 € 50 € Those who are not entitled to the standard lump sum for travel expenses and who cover longer distances by means of low-emission transport, the so-called “green travel”, i.e. more than half of the journey (counting both ways) by bus/coach, train or by car sharing, are entitled to receive a one-time payment of EUR 50 in addition to the individual support for meeting the “green travel” requirements. Additionally, they receive individual support of up to 4 days for round trip travel, if applicable.
“Green travel” settlement rules are available on the IRD website. - Applicants who document in the DA application the fact that they are entitled by the US to a social grant and/or have a recognised degree of disability at the time of qualification at the faculty, receive individual support at an increased rate of an additional € 250 / month, regardless of the destination country.
link -> RULES OF OBTAINING ADDITIONAL CO-FINANCING IN THE FORM OF REAL COSTS
- The period of co-financing is specified in the scholarship agreement for the mobility, with the maximum period of stay in the partner institution co-financed by the US is 4.5 months (135 days) in case of one semester mobility and 9 months (270 days) in case of an annual mobility. Co-financing of the “green travel” journey is not included in the period of stay in the partner institution.
- The funds which the university receives for the realisation of long-term student mobility for studies are allocated by proportional distribution of the funds at the faculty level, according to the order of the ranking list starting from the faculty with the lowest share of students/doctoral students qualified in the primary qualification in relation to the other faculties.
- The financial reserve is made, for example, as a result of shorter mobility periods than planned or students’/doctoral candidates’ withdrawal from the mobility. The redistribution of the reserve follows the same pattern as the redistribution of the primary pool.
- Priority for allocation will be given to those qualified in the primary qualification and the secondary qualification over those qualified in any subsequent qualification.
- The granting of funds for extensions of the mobility period will be possible after funds for the primary period of stay have been granted to all qualified persons, as defined in paragraph 26 of these rules.
- The grant/individual support awarded to a participant is a subsidy to compensate for the difference between the cost of living in their home country and the cost of living in the host country. It is not assumed that the grant covers the full costs associated with the stay abroad.
- As far as possible, the university will endeavour to increase the amount of funds for student/doctoral mobility for studies (SMS) by transferring from the pool of funds allocated to support mobility (OS), by applying for additional funds granted by the FRSE in the redistribution process.
-
- A person qualified for the mobility becomes formally a beneficiary of the Erasmus+ programme – study mobility by signing a scholarship agreement. The agreement is the basis for the transfer of the grant amount to the bank account number provided in the DA application form. The agreement specifies the rate and total amount of the grant received, the duration of the stay, the funding period and the mutual obligations of the student and the home university.
- The participant signs a financial agreement with the home university at least 14 days before the planned start date of mobility.
- Mobility planned by a participant to their home country may be carried out if there are no other applicants for mobility. Students/doctoral students going to their country of origin are less likely to acquire additional cultural, social, and language competences.
- The condition for the scholarship agreement to be signed is:
a) sending an application to the partner university by a qualified applicant,
b) attaching to the application in the DA:-
-
- a generated On-line Learning Agreement (OLA) part „BEFORE THE MOBILITY” – – signed by the student/doctoral student and validated with all electronic signatures:
- the relevant International Exchange Coordinator in case of those studying at the faculties of the US,
- the Doctoral School Coordinator for International Exchange and the deputy director of the DS for those studying at the DS,
- a representative of a host university;
OLA can be created at https://learning-agreement.eu/ lub or via ErasmusApp https://dsm.usz.edu.pl/erasmus-app/ .
- consent of the home faculty/DS to the mobility. Departure is conditional on obtaining the consent of the Dean’s authorities (1st and 2nd cycle students)/ Rector’s plenipotentiaries for doctoral studies (doctoral students)/director of the DS, which can be applied for after successfully passing the examination session in the semester preceding the departure. Students/doctoral students attending seminars should also inform their supervisors about the mobility and agree on the method of contact and settlement of the seminar. Students/doctoral students are also required to agree on how any curriculum differences are to be credited;
- in case of students/doctoral students in their final year of studies – the supervisor’s consent to mobility, if applicable;
- acceptance letter/email from the host university confirming acceptance of the application;
- documents providing evidence of the insurance cover required: obligatorily health insurance, accident insurance, covering medical transport, and third party liability insurance;
- information from the host institution, in what form the classes will be conducted; the form of on-line/remote classes does not justify the necessity to leave; the necessity to realise mobility in a physical form/on-site, i.e. with the necessity to leave results from the confirmation by the host university that at least one course/component chosen by the student will be taught in a traditional form, i.e. with the necessity to participate on–site.
- a generated On-line Learning Agreement (OLA) part „BEFORE THE MOBILITY” – – signed by the student/doctoral student and validated with all electronic signatures:
-
- The number of ECTS credits should be between 28 and 32 per semester for the courses/components completed at the host university, depending on the number of ECTS credits foreseen for the specific study programme in the semester in which the student’s mobility takes place. It is assumed that a study period abroad of a full academic year requires 60 ECTS credits. If, during the OLA preparation phase, it turns out that there are programme differences to be completed by the student on their return, the number of credits allocated to these courses is subtracted from the number of credits per semester (e.g. 30 ECTS credits minus 9 ECTS credits for the difference, leaving 21). The minimum number of ECTS credits to validate the OLA is 21 (Table A and B). An exception can be made for programme participants with a programme difference of only one subject worth more than 9 ECTS credits, but it is recommended that they take extra/additional subjects. Students/doctoral students should leave 1 copy of the OLA in the Dean’s Office.
Additional information:- the curriculum differences include subjects such as: translation from Polish and vice versa for language studies, methodology of foreign language teaching, didactics, practical part – teaching at school;
- the programme difference may be a seminar if the supervisor does not agree in writing for the student to realise its equivalent at the host university; the equivalent may be seminars, conversation classes, and other forms differing from lectures, assuming the student’s active participation in substantive discussions;
- the recognition of a given subject in the study programme of the US as a programme difference is decided by the relevant International Exchange Coordinator at faculties/DS, after comparing syllabuses included in the offer of other universities, taking into account significant differences in learning outcomes that make it impossible to realise the subject abroad at the partner university.
- Before going on the scholarship, the student/doctoral student is obliged to take a language test in the Online Linguistic Support (OLS) platform.
- The study mobility agreement is concluded for the period resulting from the agreement with the partner university, i.e. a semester or 2 semesters (1 academic year). A person who has applied for a semester stay under the annual agreement signs a scholarship agreement for one semester. A doctoral student may be away for a semester or two semesters, depending on the terms of the agreement with the partner university.
-
- The scholarship holder has the right to amend the OLA by substituting, dropping, or adding subjects no later than 4 weeks after the start of classes.
- If a course is removed from the OLA in Table A and cannot be replaced by another course consistent with the study programme pursued – the equivalent in Table B, the course should be completed upon return at the home university.
- If a student/doctoral student pursues additional courses at the host university, i.e. outside their field of study, these courses are recognised on the basis of the OLA and are included in the diploma supplement.
- Changes can be introduced subject to the approval of the home faculty (International Exchange Coordinator) or the DS (Doctoral School Coordinator for International Exchange) within 1 month after start of classes at the partner university. It is unacceptable that a student/doctoral student changes courses arbitrarily without informing the university of the changes and returns with credits that do not correspond to the approved OLA. This may be treated as a failure to comply with the terms of the agreement and may lead to the consequent need to return the grant and the non-recognition of completed but not previously accepted courses.
- In order to make changes to the OLA, one has to:
- contact the International Exchange Coordinator/DS Coordinator for International Exchange (email) as soon as possible (beginning of semester) and get primary approval for the proposed change,
- fill in the OLA part „DURING THE MOBILITY”, get confirmation from the relevant International Exchange Coordinator at the US,
- obtain the confirmation of the OLA part „DURING THE MOBILITY”from coordinators of the partner university.
- After approving the changes, attach the generated OLA document (all signatures including student’s own) in the DA.
-
- No later than 30 November 2022 student/doctoral student:
- attaches a scan in the DA of the completed, signed by themself and the host institution ERASMUS+ 2021-2027 studies extension form,
- generates and signsthe OLA part “BEFORE THE MOBILITY” for the summer semesterand notifies a contact person for Erasmus+ study mobilities at the IRD via e-mail and the relevant International Exchange Coordinator or the Doctoral School Coordinator for International Exchange.
- Within 5 working days of receiving the notification, the coordinator approves the form and the OLA part „BEFORE THE MOBILITY”, and informs the IRD (SMS contact person). Then s/he forwards the documents to the Deputy Dean for Student Affairs/Rector’s plenipotentiary for Doctoral Studies/Deputy or Director of the DS for approval, and upon approval, sends the form in the form of a scan to the IRD. If the coordinator does not accept the extension, they shall immediately inform the IRD (SMS contact person).
- Upon approval of the OLA part “BEFORE THE MOBILITY” by the International Exchange Coordinator or the Doctoral School Coordinator for International Exchange, student attaches in the DA the OLA approved by the host institution and informs the IRD (SMS contact person).
- Upon receipt of the approved documents, the IRD shall attach the scans of the following documents in the DA:
- certificate in English for extension of stay,
- certificate to the National Health Fund for the renewal of insurance/EHIC card.
- The student/doctoral student arranges the insurance and attaches in the DA a scan of the EHIC/equivalent insurance card and the accident and personal liability insurance for the extended period of study and notifies by e-mail the IRD (SMS contact person).
- The IRD sends the student/doctoral student an electronic addendum to the scholarship agreement concerning the extension of the stay.
- The student sends back the scholarship agreement addendum signed in duplicate to the IRD (original document).
- A student extending a scholarship stay does not receive funding for the extended period of study. A subsidy may be granted in case of a financial reserve of funds received from the NA or in case the US obtains additional funds, respecting the principle of equal treatment of all students.
-
- Within two weeks of the end of the scholarship period, the student/doctoral student must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
- OLA part „AFTER THE MOBILITY” issued by the host institution and approved by the home faculty/DS (part: recognition) – a scan attached in the DA,
or (optionally, issued as separate documents by the host university) - Certificate of attendance of the host university with the start and end dates of the scholarship issued by the host institution – scan in the DA, and
- Transcript of Records corresponding to the list of courses approved in the OLA (final programme approved by the US) issued by the host institution – scan attached in the DA along with the paper version of the LA part “AFTER THE MOBILITY” approved by the home faculty/DS (part: recognition) – original to the IRD if paper document, not OLA,
- Submission to the Dean’s Office of the university’s internal document on the learning outcomes achieved while studying abroad, approved by the relevant exchange coordinator (template available for download).
- OLA part „AFTER THE MOBILITY” issued by the host institution and approved by the home faculty/DS (part: recognition) – a scan attached in the DA,
- The student/doctoral student is required to complete an on-line questionnaire about their stay at the scholarship, the link to which will be sent to them by the relevant system of the European Commission.
- A student/doctoral student returning from a scholarship stay is also obliged to contact the coordinator of their home faculty/DS and settle/credit the stay at the US.
- Recognition of students’ period of stay abroad as equivalent to their stay at their home institution is done in accordance with the Rules and Regulations of Studies/Doctoral Studies/DS.
- The start date of the stay as recognised/accounted for by the US cannot be earlier than the date the student/doctoral student signs the scholarship agreement.
- Within two weeks of the end of the scholarship period, the student/doctoral student must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
-
templates and rules are available for viewing in the IRD
-
-
Mobility in 2021/2022
-
- The following persons are eligible for mobility for studies within the Erasmus+ programme:
- formally registered at the University of Szczecin as a student in a field of study leading to a bachelor’s/engineer’s or master ‘s degree or as participants in doctoral studies/doctoral students at the Doctoral School of the University of Szczecin,
- those, who successfully passed the recruitment process and were qualified for the mobility.
- At the time of the departure, a person qualified for the mobility within the Erasmus+ programme should have completed at least the first year of the first-cycle studies.
- During the Erasmus+ study mobility, the student/doctoral student may not take the diploma examination/defence of the diploma/doctoral thesis.
- Study mobilities can be carried out at partner universities in countries participating in the Erasmus+ programme, the so-called programme countries and partner countries included in the Programme Guide.
- A study mobility within the Erasmus+ programme can be realised only under an agreement with a partner university, which provides for student/doctoral student mobility – a “study mobility” signed before its commencement. The partner university in the programme countries must have a so-called ECHE Charter (Erasmus Charter for Higher Education), granted by the European Commission, valid for the academic year 2021/2022, authorising participation in the programme. The partner university outside the programme countries must be a higher education institution recognised by the relevant authorities.
- The period of study at the partner university lasts from two (covering one or two academic semesters) to twelve months and is completed within the academic year.
- Students/doctoral students should have guaranteed the recognition of the period of study completed at the partner university as equivalent to the period of study at the University of Szczecin. The ECTS (European Credit Transfer System) is applied for this purpose.
- A study mobility within the Erasmus+ programme can be realised several times in the entire period of study, with the maximum total duration of the study period and/or traineeship being 12 months at each level of study (1st, 2nd, or 3rd cycle), and in case of a student of a uniform master’s degree programme – 24 months. In each case, the period when a student/doctoral researcher stayed as a scholarship holder in the LLP-Erasmus or Erasmus+ (with or without a scholarship) will be deducted from the maximum total duration.
- The mobility must be carried out in accordance with the rules laid down in the Erasmus+ Programme Guide: https://erasmusplus.org.pl/storage/brepo/panel_repo_files/2021/04/14/1jtc7f/2021-erasmusplus-programme-guide-v2-pl.pdf and with the guidelines of the National Agency of the programme in Poland – Foundation for the Development of the Education System: https://erasmusplus.org.pl/sektory/szkolnictwo-wyzsze/akcja-1-mobilnosc-edukacyjna.
- The following persons are eligible for mobility for studies within the Erasmus+ programme:
-
- The primary qualification criteria are as follows:
- performance (minimum grade point average in the last completed semester of study is 3.0)
- knowledge of the language of study at the partner university at least at the level specified in the agreement with the partner university. Additionally, candidates may receive 0.5 points for special achievements, activities for the university, etc. Knowledge of a foreign language is a prerequisite for eligibility for the study mobility, while the criterion of grade point average is a prerequisite for funding in case of limited funds allocated to the University of Szczecin from the National Agency of the Erasmus+ Programme 2021-2027.
- Qualification for study mobility in the Erasmus+ programme is carried out in two stages:
- Qualification conducted at the student’s/doctoral student’s faculty by the International Exchange Coordinators or at the Doctoral School of the University of Szczecin by the Doctoral School Coordinator for International Exchange,
- Verification of the knowledge of the foreign language in which the studies at the partner university will be conducted.
Information on dates and eligibility criteria is generally available to potential candidates for mobility and its announced by the faculties, among others, by posting information on the website.
- The qualification applies to one field of study. Students registered in several faculties are obliged to regulate their absence in the way adopted in the given faculty (individual study organisation, dean’s leave).
- The basic qualification at the faculty for both semesters of the academic year 2021/2022 (for both winter term and summer term) shall take place between 08 February 2021 and 14 March 2021. Additional qualification shall be carried out between 01 and 23 May 2021. The additional qualification applies primarily to mobilities carried out in the summer semester. Mobilities in the winter semester will be implemented provided that the deadlines for sending applications set by the partner universities can be met.
- Persons taking part in the qualification shall complete an on-line application form in the DreamApply (DA) system available on the website of the International Office. The application should include documents relating to entitlement to a maintenance grant, degree of disability, and language certificates/qualifications and special achievements. Submitting an application in DreamApply is not equivalent to submitting an application at a partner university.
- The grade point average is completed by the Dean’s Office in the DreamApply (DA) system. The points for additional achievements are completed by the International Exchange Coordinator/Doctoral School Coordinator for International Cooperation in the DreamApply system. Eligibility is decided by a selection committee at the faculty level or within the Doctoral School of the University of Szczecin consisting of three persons (when the number of coordinators in a faculty is less than three), or five persons (when there are three or more designated coordinators in a faculty), including:
- in case of the faculties of the University of Szczecin, all exchange coordinators appointed for the disciplines taught by a given faculty and the Deputy Dean for Students/Dean of a given faculty,
- in case of the Doctoral School of the University of Szczecin – the Doctoral School Coordinator for International Exchange/Deputy Director of the Doctoral School of the University of Szczecin; the Rector’s faculty plenipotentiaries for doctoral studies.
The committee should appoint its president. The committee’s eligibility decision is made by assigning a “nominee” status in the DreamApply system and creating committee ranking list according to an approved template. The ranking list of the committee’s meeting (with qualified and rejected candidates included) is delivered to the International Office by the president of the committee in electronic form in both variants:
– excel file generated on the basis of data from the DA system
– and in the form of an e-mail in which the ranking list is a pasted section (not attached) with pre-completed confirmations from the entire committee, sent to the contact person by the chairman of the committee
by 21 March 2021 at the latest for the basic qualification and by 07 June 2021 for the additional qualification.
- The candidate has the right to appeal against the decision of the Committee within 5 working days of the announcement of the result of the qualification, to the Vice-Rector for Organisations, whose decision is final.
- Those who have successfully passed the qualification at the Faculty/Doctoral School of the University of Szczecin level, proceed to the foreign language verification in the mode determined by the International Office.
- Qualified students are informed by the International Office (the contact person for study mobilities in the Erasmus+ programme) about further formalities and documents related to the mobility: application at the partner university, drawing up a Learning Agreement for Studies, obtaining consent of the home faculty to the mobility, required insurance coverage. Information is provided by email and/or through the DreamApply system.
Qualified applicants shall attach the “BEFORE THE MOBILITY” part of the Learning Agreement for Studies to their application in the DreamApply system before the conclusion of the scholarship agreement.
The minimum number of the ECTS credits required for approval of the Agreement must be in compliance with the number of ECTS credits specified in the study programme for the semester in which the student is going to be mobile, as stipulated in the applicable Study Regulations (applies to students, does not apply to doctoral students). It is recommended that students/doctoral students leave 1 copy of the Agreement with the Dean’s Office/Doctoral School Secretariat.
-
- Those who are going to study at partner universities receive funding in the form of a grant, the monthly rate of which depends on the destination country of the scholarship. The scholarship is only paid for the duration of stay in the host university country, and the minimum stay is 2 months. A participant pursuing a course or part of a course remotely/on-line/virtual from their home country (without going abroad) is not entitled to a grant for that period of study.
- Rates for long-term student mobility to study in programme countries:
Group Countries belonging to the group Monthly rate 1 Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden € 520 2 Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain 3 Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey € 450 - Rates for long-term student mobility to study in partner countries:
Region Countries belonging to a given region Monthly rate 14 Faroe Islands, Switzerland, United Kingdom € 520 5 Andorra, Monaco, San Marino, Vatican City € 500 1-4, 6-13 other countries, as detailed in the Programme Guide € 700 - Individual support rates for travel costs only apply to students/doctoral candidates travelling to partner countries from Regions 1-4 and 6-13 listed in the Erasmus+ Programme Guide. The amount of the lump sum for travel costs depends on the distance between the place of departure (Szczecin) and the destination (location of the host institution) according to the following rates:
Distance in km Lump sum for travel costs per participant 10-99 € 23 100-499 € 180 500-1999 € 275 2000-2999 € 360 3000-3999 € 530 4000-7999 € 820 8000 and more € 1,500 The appropriate travel lump sum rate is determined using an on-line calculator available at the European committee (EC) website: https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en
- If the round mobility is made by low-emission “green travel”, i.e. the longest part of the journey is made by bus/coach, train, or car-sharing, persons eligible for the travel allowance may apply for additional individual support for subsistence costs for up to an additional 4 days of travel and a travel allowance at the “green travel” rate:
Distance in km Lump sum for travel costs per participant Green travel 10-99 23 € 0 € 100-499 180 € 210 € 500-1999 275 € 320 € 2000-2999 360 € 410 € 3000-3999 530 € 610 € 4000-7999 820 € 0 € 8000 and more 1,500 € 0 € mobility in programme countries 0 € 50 € Those who are not entitled to the standard lump sum for travel expenses are entitled to EUR 50 for meeting “green travel” requirements.
“Green travel” needs to be documented: copies of tickets, receipts for accommodation, a statement of the kilometres travelled on the route if the means of transport is shared, other documents proving the costs incurred.
- Applicants who document in the DA application the fact that they are entitled by the University of Szczecin to a social grant at the time of the realization of the mobility, receive individual support at an increased rate of an additional € 250 / month, regardless of the destination country.
- Individuals who document in their DA application the fact that they have a recognised degree of disability receive individual support at an increased rate of an additional € 250/month, regardless of their country of destination.
link -> RULES OF OBTAINING ADDITIONAL CO-FINANCING IN THE FORM OF REAL COSTS
- The period of co-financing is specified in the scholarship agreement for the mobility, with the maximum period being 4.5 months (135 days) in case of a semester mobility and 9 months (270 days) in case of an annual mobility.
- The funds which the university receives for the realisation of long-term student mobility for studies are allocated by proportional distribution of the funds at the faculty level, according to the order of the ranking list (grade point average) starting from the faculty with the lowest share of students/doctoral students qualified in the primary qualification in relation to the other faculties.
- The financial reserve is made, for example, as a result of shorter mobility periods than planned or students’/doctoral candidates’ withdrawal from the mobility. The redistribution of the reserve follows the same pattern as the redistribution of the primary pool.
- Priority for allocation will be given to those qualified in the primary qualification (held between 08 February and 14 March 2021) and the secondary qualification (held between 01-23 May 2021) over those qualified in any subsequent qualification.
- The granting of funds for extensions of the mobility period will be possible after funds for the primary period of stay have been granted to all qualified persons, as defined in paragraph 27 of these rules.
- The grant/individual support awarded to a participant is a subsidy to compensate for the difference between the cost of living in their home country and the cost of living in the host country. It is not assumed that the grant covers the full costs associated with the stay abroad.
- As far as possible, the university will endeavour to increase the amount of funds for student mobility for studies (SMS) by transferring from the pool of funds allocated to support mobility (OS), by applying for additional funds granted by the Foundation for the Development of the Education System in the redistribution process.
-
- A person qualified for the mobility becomes formally a beneficiary of the Erasmus+ – study mobility programme by signing a scholarship agreement. The agreement is the basis for the transfer of the grant amount to the bank account number provided in the DreamApply application form. The agreement specifies the rate and total amount of the grant received, the duration of the stay (if physical/on-site mobility), the funding period and the mutual obligations of the student and the home university.
- The participant signs a financial agreement with the home university at least 14 days before the planned start date of mobility.
- Mobility planned by a participant to their home country may be carried out if there are no other applicants for mobility. Students going to their country of origin are less likely to acquire additional cultural, social, and language competences.
- The number of ECTS credits should be between 28 and 32 per semester for the courses/components completed at the host university, depending on the number of ECTS credits foreseen for the specific study programme in the semester in which the student’s mobility takes place. It is assumed that a study period abroad of a full academic year requires 60 ECTS credits. If, during the OLA/LA preparation phase, it turns out that there are programme differences to be completed by the student on their return, the number of credits allocated to these courses is subtracted from the number of credits per semester (e.g. 30 ECTS credits minus 9 ECTS credits for the difference, leaving 21). The minimum number of ECTS credits to validate the Agreement is 21 (Table A and B). An exception can be made for programme participants with a programme difference of only one subject worth more than 9 ECTS credits, but it is recommended that they take extra/additional subjects. Students/doctoral students should leave 1 copy of the Agreement with the Dean’s Office.
Additional information:
– the curriculum differences include subjects such as: translation from Polish and vice versa for language studies, methodology of foreign language teaching, didactics, practical part – teaching at school;
– the programme difference may be a seminar if the supervisor does not agree in writing for the student to realise its equivalent at the receiving university; the equivalent may be seminars, conversation classes, and other forms differing from lectures, assuming the student’s active participation in substantive discussions;
– the recognition of a given subject in the study programme of the University of Szczecin as a programme difference is decided by the relevant International Exchange Coordinator at faculties/Doctoral School, after comparing syllabuses included in the offer of other universities, taking into account significant differences in learning outcomes that make it impossible to realise the subject abroad at the partner university.
- The condition for the scholarship agreement to be signed is:
A. sending an application to the partner university by a qualified applicant
B. attaching to the application in the DreamApply system
- an OLA (On-line Learning Agreement) generated via https://learning-agreement.eu/
or via ErasmusApp https://dsm.usz.edu.pl/erasmus-app/
Learning Agreement for Studies part of the agreement “BEFORE THE MOBILITY” document downloaded as PDF from the On-line Learning Agreement – OLA signed by the student/doctoral student and validated with all electronic signatures:
– the relevant International Exchange Coordinator in case of those studying at the faculties of the University of Szczecin,
– the Doctoral School Coordinator for International Exchange and the deputy director of the Doctoral School of the University of Szczecin for those studying at the Doctoral School of the University of Szczecin,
– a representative of a host university;
- if the university (sending or partner university) is not yet in the OLA system, a paper Learning Agreement document; validated with all signatures:
– student / doctoral student,
– the responsible International Exchange Coordinators in the department of the University of Szczecin or in the Doctoral School
– a representative of a host university.
C. attaching scans of the following documents in the DreamApply system:
- consent of the home faculty/Doctoral School of the University of Szczecin to the mobility. Departure is conditional on obtaining the consent of the Dean’s authorities (1st and 2nd cycle students)/ Rector’s plenipotentiaries for doctoral studies (doctoral students)/director of the Doctoral School of the University of Szczecin, which can be applied for after successfully passing the session in the semester preceding the departure. Students/doctoral students attending seminars should also inform their supervisors about the mobility and agree on the method of contact and settlement of the seminar. Students/doctoral students are also required to agree on how any curriculum differences are to be credited.
- students in their final year of studies are additionally obliged to enclose the supervisor’s consent to mobility;
- acceptance letter/email from the host university confirming acceptance of the application
- in case of mobility involving travel, documents providing evidence of the insurance cover required: obligatorily: health insurance, accident insurance, covering medical transport, and third party liability insurance;
- in case of mobility carried out only remotely/on-line, the student/doctoral student is obliged to have a third-party liability insurance for the duration of the mobility if required by the host institution;
- information from the host institution – in what form the classes will be conducted; the form of on-line/remote classes does not justify the necessity to leave; the necessity to realise mobility in a physical form/on-site, i.e. with the necessity to leave results from the confirmation by the host university that at least one course/component chosen by the student will be taught in a traditional form, i.e. with the necessity to participate on–site;
- if applicable: certificate concerning the degree of disability, certificate concerning the social grant received in the academic year in which the mobility is being made.
- Before going on the scholarship, the student/doctoral student is obliged to take a language test in the Online Linguistic Support (OLS) platform.
- The study mobility agreement is concluded for the period resulting from the agreement with the partner university, i.e. a semester or 2 semesters (1 academic year). A person who has applied for a semester stay under the annual agreement signs a scholarship agreement for one semester. A doctoral student may be away for a semester or two semesters, depending on the terms of the agreement with the partner university.
-
- The scholarship holder has the right to amend the Learning Agreement by substituting, dropping, or adding subjects no later than 4 weeks after the start of classes.
- If a course is removed from the LA in Table A and cannot be replaced by another course consistent with the study programme pursued – the equivalent in Table B, the course should be completed upon return at the home university.
- If a student/doctoral student pursues additional courses at the host university, i.e. outside their field of study, these courses are recognised on the basis of the LA and are included in the diploma supplement.
- Changes can be introduced subject to the approval of the home faculty (International Exchange Coordinator) or the Doctoral School (Doctoral School Coordinator for International Exchange) of the University of Szczecin within 1 month after start of classes at the partner university. It is unacceptable that a student/doctoral student changes courses arbitrarily without informing the university of the changes and returns with credits that do not correspond to the approved Learning Agreement. This may be treated as a failure to comply with the terms of the agreement and may lead to the consequent need to return the grant and the non-recognition of completed but not previously accepted courses.
- In order to make changes to the Learning Agreement, one has to:
- contact the International Exchange Coordinator/Doctoral School Coordinator for International Exchange of the University of Szczecin (email) as soon as possible (beginning of semester) and get primary approval for the proposed change,
- (after pre-approval) fill in the Online Learning Agreement (OLA) or the paper LA part “DURING THE MOBILITY, CHANGES TO THE ORIGINAL LEARNING AGREEMENT“, get confirmation from the coordinators of the partner university,
- Obtain the confirmation of the OLA or the paper form of the LA part of “DURING THE MOBILITY, CHANGES TO THE ORIGINAL LEARNING AGREEMENT” from the relevant coordinator
After approving the changes, attach the generated OLA document (all signatures including your own) or a scan of the LA document to the application in DreamApply.
-
- Student/doctoral student obtains permission from the partner university to extend their stay using the ERASMUS+2021-2027 studies extension form.
- The student/doctoral candidate shall attach scans of the following documents in the DreamApply system no later than 30 November 2021:
- a completed, signed by the student/doctoral student and accepted by the host institution ERASMUS+ 2021-2027 studies extension form
- Learning Agreement signed by the student/doctoral student and accepted by the host institution generated from the OLA or Learning Agreement in paper version part “DURING THE MOBILITY”
and notify a contact person for Erasmus+ study mobilities at the IO via e-mail and the relevant International Exchange Coordinator or the Doctoral School Coordinator for International Exchange.
- Within 5 working days of receiving the notification, the coordinator approves the form and the Learning Agreement, “DURING THE MOBILITY” part, and forwards the documents to the Deputy Dean for Students/Rector’s plenipotentiary for Doctoral Studies/Deputy or Director of the Doctoral School of the University of Szczecin for approval, and upon approval, sends the form and the approved Learning Agreement, “DURING THE MOBILITY” part, to the International Office [in the electronic version (scan) and] by internal mail. If the coordinator does not accept the change, they shall immediately inform the International Office (SMS contact person).
- Upon receipt of the approved documents, the IO shall attach the scans of the following documents in the DreamApply system:
- certificate in English for extension of stay
- certificate to the National Health Fund for the renewal of insurance/EHIC card
- Learning Agreement for Studies with signatures of the relevant coordinator/deputy dean/plenipotentiary/deputy director of the Doctoral School of the University of Szczecin.
- The student/doctoral student arranges the insurance (if applicable) and attaches a scan of the EHIC/equivalent insurance card and the accident and personal liability insurance for the extended period of study in the DreamApply system and notifies by e-mail the contact person for study mobilities in the Erasmus+: Programme countries in the IO.
- The IO sends the student/doctoral student an electronic addendum to the scholarship agreement concerning the extension of the stay.
- The student sends back the scholarship agreement addendum signed in duplicate to the IO (original document).
- A student extending a scholarship stay does not receive funding for the extended period of study. A subsidy may be granted in case of a financial reserve of funds received from the National Agency of the Erasmus+ Programme or in case the University of Szczecin obtains additional funds, respecting the principle of equal treatment of all students.
-
- Within two weeks of the end of the scholarship period, the student/doctoral student must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
- Learning Agreement, part “BEFORE THE MOBILITY”, approved (signed) by the home faculty/Doctoral School of the University of Szczecin and the host university,- original to the IO if paper form was considered,
- Learning Agreement, part “DURING THE MOBILITY”, changes to the original Learning Agreement” approved (signed) by the home faculty/Doctoral School of the University of Szczecin and the host university, if applicable – original to the IO if paper form was considered,
- Learning Agreement for Studies, part “Section to be completed AFTER THE MOBILITY” approved by the host institution (including a list of grades and dates of stay on the scholarship) generated from OLA and attached to DA – original to the IO if paper version of LA was considered,
or (optionally, issued as separate documents by the host university)
- Certificate of attendance of the host university with the start and end dates of the scholarship – scan in DreamApply and Transcript of Records corresponding to the list of courses approved in the Learning Agreement (final programme approved by the University of Szczecin) – scan in DreamApply
- Part of the Learning Agreement for Studies: “Section to be completed AFTER THE MOBILITY” approved by the home faculty/Doctoral School of the University of Szczecin (section: recognition) via OLA and from there generated file – original to the IO if paper version was considered,
- Submission to the Dean’s Office of the university’s internal document on the learning outcomes achieved while studying abroad, approved by the relevant exchange coordinator (sample to be downloaded).
- The student/doctoral student is required to complete an on-line questionnaire about their stay at the scholarship in the Mobility Tool+ (MT+) system.
- A student/doctoral student returning from a scholarship stay is also obliged to contact the coordinator of their home faculty/Doctoral School and settle/credit the stay at the University of Szczecin.
- Recognition of students’ period of stay abroad as equivalent to their stay at their home institution is done in accordance with the Rules and Regulations of Studies/Doctoral Studies/Doctoral School at the University of Szczecin.
- The start date of the stay as recognised/accounted for by the University of Szczecin cannot be earlier than the date the student/doctoral student signs the scholarship agreement.
- Within two weeks of the end of the scholarship period, the student/doctoral student must provide the following documents (unless the inter-institutional agreement stipulates otherwise regarding the deadlines for their issuance):
-
- It is hereby decided that par. 1 of the Rules is replaced by the following:
- Students/doctoral students/graduates applying for a lump sum for travel costs resulting from using low-emissions means of transport (so-called „green travel”) for the main part of the travel (for more than a half of the travel distance) shall submit to the International Relations Department a declaration [statement] of the planned itinerary indicating the means of transport.
- Other conditions remain unchanged.
- It is hereby decided that par. 1 of the Rules is replaced by the following:
-
- Students/doctoral students/graduates applying for a lump sum for travel costs resulting from a return journey of the entire route (and not part of it) by means of low-emission transport (so-called “green travel”) shall submit to the International Office a declaration of the planned itinerary indicating the means of transport.
- The lump sum in question shall be paid together with the other components of the E+ grant in accordance with the declaration submitted.
- The declared method of arrival at the venue shall be confirmed on return as follows:
- Persons travelling by public transport (e.g. bus, coach, railway) are required to upload into DreamApply a scan of their receipts/tickets;
- The date on the uploaded receipt/voucher may not coincide with the date of implementation of the mobility (dates in the financing agreement) nor may the journey take place more than one month (30 days) before the start of the mobility and one month (30 days) after the end of the mobility (the exception is the start/end date of travel, which may be the same as the start/end date of mobility);
- Persons travelling on the basis of a shared car journey (min 2 persons) are obliged to submit a declaration [statement] according to the US model.
- If the trip is not confirmed in the aforementioned way (paragraph 3 of the rules), the student/doctoral student/graduate will be asked to refund the amount resulting from the “green travel” entitlement.
-
Due to the delays in the implementation of the new Erasmus + programme perspective for 2021-2027, students[/doctoral students] qualified for their mobility in the winter semester of the academic year 2021/2022 under the project KA131-2021 will receive individual support from the project KA103-2020. The solution will apply until the National Agency in Poland publishes final guidelines for realization of mobility in the new perspective, including templates of agreement with beneficiaries in the project 2021.
The following rules apply to students[/doctoral students/graduates] who start their mobility before that date:
– rules for the implementation of mobility in the academic year 2021/2022 excluding the financial aspects;
– financial aspects that are in force in the project 2020, with the following amounts of individual support in monthly rates:- Erasmus+ scholarship rates for mobility to study:
520 euro Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, Great Britain 500 euro Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain 450 euro Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey - Erasmus+ scholarship rates for mobility for traineeship:
620 euro Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, Great Britain 600 euro Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain 550 euro Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey
– templates of agreements with beneficiaries accepted for the project 2020.
Additionally:
– Students/doctoral students who have a recognised degree of disability are entitled to receive an individual support at an increased rate in PLNs. Individual support is financed on the terms and conditions of the operational programme PO WER within the funds received by the US.Mobilities of students with a recognized disability
Country Monthly rate in PLN for mobility for studies Monthly rate in PLN for mobility for traineeship Group 1 – Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, Great Britain 2 217 PLN 2 643 PLN Group 2 – Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain 2 131 PLN 2 558 PLN Group 3 – Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey 1 918 PLN 2 345 PLN Additional amount resulting from the needs of the person Depending on the needs resulting from the application submitted to the FRSE. FRSE has the right to reduce the amount requested, also in order to allow more people to leave. This amount is settled on the basis of financial evidence – Students/doctoral students who are entitled to a social grant at the time of submitting their application for the mobility, are entitled to receive an individual support at an increased rate of an additional funds in PLNs. Individual support is financed on the terms and conditions of the operational programme PO WER within the funds received by the US.
Mobilities of students entitled to social support
Country Monthly rate for mobility for studies or traineeship Group 1 – Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, Great Britain 3 069 PLN Group 2 – Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain 2 984 PLN Group 3 – Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey 2 771 PLN ATTENTION:
obtaining individual support from PO WER funds excludes financing from Erasmus + funds - Erasmus+ scholarship rates for mobility to study:
-
Rules for student mobility will be elaborated and published here after the publication of the Programme Guide by the European Commission (EC) and the publication ofguidelines by the National Agency for the Erasmus+ Programme in Poland Foundation for the Development of the Education System (NA-FRSE). As the approximate known date of publication is March 2021, please read the implementation rules for the academic year 2020/21, most of the provisions may be updated depending on the shape of the new programme.
I. Formal eligibility criteria for mobility
- People are entitled to go to study in the Erasmus+ programme countries:
- formally registered at the University of Szczecin as a student in a field of study leading to a bachelor’s/engineer’s or master’s degree or as a participant in a doctoral/doctoral programme at the Doctoral School of the University of Szczecin,
- who successfully passed the recruitment process and were qualified for the mobility.
- At the time of departure, a person qualified for a mobility for studies within the Erasmus+ programme should have completed at least the first year of undergraduate studies.
- During the Erasmus+ mobility for studies, the student/doctoral student may not take the diploma examination/defence of the diploma/doctoral thesis.
- Study visits can be made to partner universities from countries participating in the Erasmus+ programme, the so-called programme countries.
- A mobility for studies within the Erasmus+ programme can be realised only under an interinstitutional agreement with a partner university, which provides for student’s/doctoral students’ “mobility for studies”. The partner university must have the so-called ECHE Charter (Erasmus Charter for Higher Education), granted by the European Commission, valid for the academic year 2021/2022, authorising participation in the programme.
- The period of study at the partner university lasts between three and twelve months and is completed within a given academic year.
- Students/doctoral students should be guaranteed recognition of the period of study completed at the partner university as equivalent to the period of study at the University of Szczecin. For this purpose, the ECTS system (European Credit Transfer System) is used.
- The same student may participate in mobility periods totalling up to 12 months maximum per each cycle of study (I,II or III) independently of the number and type of mobility activities. In one-cycle study programmes, students can be mobile for up to 24 months.Participation with a zero-grant from EU funds counts as well towards this maximum duration.Prior experience under LLP-Erasmus Programme and/or as Erasmus Mundus scholarship holders counts towards the 12/24 months per study cycle.
- The mobility must be implemented in accordance with the rules defined in the Erasmus + Programme Guide and with the guidelines of the National Agency for the Erasmus+ Programme – Foundation for the Development of the Education System.
These criteria may be subject to minor changes depending on the rules resulting from paragraph 9 of these criteria.
II. Qualification
- The basic eligibility criteria are academic performance (the minimum average grade in the last completed semester of studies is 3.0) and knowledge of the language of studies at the partner university, at least at the level specified in the interinstitutional agreement with the partner university. Additionally, candidates may be awarded 0.5 point for special achievements, activities for the benefit of the university, etc. Knowledge of a foreign language is a prerequisite for eligibility for study mobility, whereas the criterion of the grade point average is a prerequisite for granting the subsidy in the case of limited funds allocated to the US from the National Agency for the Erasmus+ Programme. The eligibility for a mobility for studies in the Erasmus+ programme is carried out in two stages:
- Qualification conducted at the student’s/doctoral candidates home faculty by the International Exchange Coordinators or at the US Doctoral School by the Doctoral School International Exchange Coordinator,
- Verification of the knowledge of the foreign language in which the studies at the partner university will be conducted is organized on the central level.
Information on dates and eligibility criteria should be made generally available to potential candidates for mobility and should be announced by the faculty inter alia, by posting information on its website.
- The qualification applies to one field of study, so students registered in several degree programmes are obliged to settle the question of their absence in the manner adopted in the given faculty (individual study organisation, dean’s leave).
- The primary faculty qualification for both semesters of the academic year 2021/2022 (for both winter term and summer term) is conducted between 08 February 2021 – 14 March 2021. The additional qualification is conducted between 01- 23 May 2021r. The additional qualification concerns mainly mobilities in the summer semester. Departures in the winter semester will be organised provided that the deadlines for sending applications set by partner universities can be met.
- Applicants for the qualification shall fill in an online application form in the DreamApply system available on the website of the International Office. The application form should include documents related to POWER programme eligibility and language certificates/qualifications held and special achievements. Submitting an application in DreamApply is not the same as submitting an application to a partner university.
- The grade point average is completed by the Dean’s Office in the DreamApply system. Points for additional achievements are completed by the International Exchange Coordinator/Doctoral School International Exchange Coordinator in the DreamApply system. The eligibility decision is made by a selection committee at the faculty level or within the US Doctoral School consisting of three persons (when the number of coordinators in the faculty does not exceed three) five persons (when there are three or more designated coordinators in the faculty), including:
- in the case of US faculties, all exchange coordinators appointed for the disciplines taught by a given faculty and the Deputy Dean for Students/Dean of a given faculty,
- in the case of the US Doctoral School, the coordinator of the doctoral school for international exchange and the Director of the US Doctoral School.
The committee should appoint a chairperson. The decision on the committee’s eligibility is made by assigning the status of “nominowany” (“nominee”) in the DreamApply system and creating the ranking list according to the approved template. The ranking list of the qualified persons shall be delivered to the International Office by the chair of the committee in electronic form in both variants:
– Excel file generated from DreamApply data
– and in the form of an e-mail in which the ranking list is a pastedown section (not attached) with pre-completed confirmations from the entire committee, sent to the contact person by the chairman of the committee
by 21 March 2021 at the latest for the primary qualification and by 07 June 2021 for the additional qualification. - The candidate has the right to appeal against the decision of the Committee to the Vice-Rector for Organisation within 5 working days of the announcement of the result of the qualification, whose decision is final.
- Those who have successfully passed the qualification at the Faculty/Doctoral School level of the US, proceed to the foreign language verification in the mode determined by the International Office.
- Qualified students are informed by the International Office – the contact person for mobility for studies in the Erasmus+ programme: programme countries about further formalities and documents regarding the mobility (application at the partner university, drawing up a Learning Agreement for Studies, obtaining consent of the home department to the trip, required insurance coverage). Information is provided by e-mail and/or through the DreamApply system.Qualified applicants attach the “BEFORE THE MOBILITY” part of the Learning Agreement for Studies to their application in the DreamApply system.The minimum number of ECTS credits required for approval of the Learning Agreement must be in compliance with the number of ECTS credits specified in the study programme for the semester in which the student is granted mobility, as stipulated in the binding Study Regulations (applies to students, does not apply to doctoral students). It is recommended that students/doctoral students leave 1 copy of the Agreement in the Student Services Department.
- People are entitled to go to study in the Erasmus+ programme countries:
-
templates and rules are available for viewing in the IRD
-
-
Scholarship rates
Rates for the following projects:
- KA131-2022 (01/06/2022-31/07/2024)
country monthly rate Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain550 € Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey 450 € - KA131-2023 (01/06/2023-31/07/2025)
country monthly rate Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain670 € Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey 600 € decision to grant a one-off SMS mobility allowance in 2024/25
- KA131-2024 (01/06/2024-31/07/2026)
- KA131-2025 (01/06/2025-31/07/2027)
- KA131-2026 (01/06/2026-31/07/2028)
country monthly rate Austria, Belgium, Denmark, Finland, France, Germany, Ireland, Iceland, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden
Cyprus, Czech Republic, Greece, Italy, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain670 € Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Romania, Serbia, Turkey 600 €