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CEEPUS – Information for applicants planning a mobility

Exchange

  1. What is CEEPUS?

CEEPUS (Central European Exchange Program for University Studies) is a Central European university exchange programme aimed at supporting academic exchange and cooperation between higher education institutions in the participating countries.

The CEEPUS programme is open to, among others:

  • students,
  • doctoral candidates,
  • academic staff.

Detailed information about the programme, application procedures and current documents is available on the website of the Polish National Agency for Academic Exchange (NAWA): NAWA – CEEPUS. 

  1. Before the mobility (for students, doctoral candidates and US staff)

A person who has been awarded a CEEPUS mobility is required to complete the formalities at the University of Szczecin related to the planned mobility.

Documents related to the CEEPUS programme
Before departure, the participant must have documentation confirming the award of the mobility, in particular the Letter of Award.
The required documentation must be sent by e-mail to the person responsible for the CEEPUS programme at the International Relations Department (anna.dachnowska@usz.edu.pl) no later than 2 weeks before the planned start of the mobility.

The participant must also accept the awarded scholarship in the CEEPUS system and familiarise themselves with the conditions of the mobility.

Applications and mobility-related procedures are handled through the CEEPUS system: CEEPUS – application system.

The current CEEPUS programme rules are available on the NAWA website: NAWA – CEEPUS programme announcements and documents.

This page provides access to current:

  • programme implementation rules,
  • regulations concerning scholarship rates and travel allowances,
  • documents and forms,
  • information on individual application rounds.
  1. University of Szczecin staff

Before departure, University of Szczecin staff members are required to complete the standard procedure for international business trip applicable at the University of Szczecin: https://test8.usz.edu.pl/en/international-business-trips/. 
The documents related to the business trip must be submitted in accordance with the applicable procedure at the University of Szczecin.

  1. Scholarship and travel costs

CEEPUS mobility is funded in accordance with the programme rules and the current rates established by NAWA.

Scholarship
The scholarship amount and the conditions for awarding it are determined by the current CEEPUS rules and the relevant orders issued by the Director of NAWA.
Current information is available on the NAWA website: NAWA – CEEPUS programme announcements and documents.

Travel allowance
Polish scholarship holders travelling abroad are entitled to a one-time lump-sum travel allowance to cover the costs of transportation to and from the city where the mobility takes place, as well as differences in the costs of carrying out the mobility in the host country.
The travel allowance is specified in Polish zloty (PLN).
The current amount of the travel allowance should always be checked in the applicable NAWA order: Order No. 49/2025 – CEEPUS scholarship and travel allowance rates. 

  1. After the mobility – settlement of the mobility

After completing the mobility, the participant is required to complete the settlement procedure.

After returning, the participant must:

  1. obtain a signed Letter of Confirmation – scanned copy from the host institution, confirming the actual dates and completion of the mobility;
  2. complete the Mobility Report in the CEEPUS system;
  3. complete and close the mobility documentation in the CEEPUS system;
  4. submit a scanned copy of the Letter of Confirmation to the International Relations Department.