- Buses, train, bicycle, and carpooling (a shared travel by car, belonging to one of the passengers, on the same route and with the same goal) are considered by the Erasmus+ programme to be ecological means of transportation. Travel by any other means of transportation does not meet those criteria.
- Employees can apply for a lump sum for travel costs resulting from using ecological (low-emission) means of transportation (so-called „green travel”), provided the travel is round-trip (the longest sections of the route). Such persons shall submit to the IRD a declaration of the planned itinerary indicating the means of transportation (Attachment no. 1). The declaration is then forwarded to the vice-rector responsible for international cooperation for approval.
- Realization of an international business trip with a private or business car has to be approved by the vice-rector responsible for international cooperation (Attachment no. 2). The request has to include all the co-passengers travelling to the same place and with the same goal. The request is to be submitted, along with the declaration determined in Attachment no. 1, to the IRD.
- In justified cases an employee can apply for an additional individual support for subsistence allowance for up to 4 days of travel (in total for round trip). In order to do so, they have to submit a request for additional co-financing (Attachment no. 3).
- Number of granted additional travel days (in one way) depends on the distance between the seat of the US and the seat of the host institution, calculated with the help of the on-line calculator available at the website of the European Commission (EC): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm, according to the following distribution list:
| Distance |
Number of travel days |
| 0-1999 km |
1 |
| 2000 km or more |
2 |
- Any additional co-financing due to „green travel”, if granted, will be paid along with other Erasmus+ scholarship components.
- The declared means or time of travel is confirmed after return by submitting in the IRD a statement of realizing „green travel” (Attachment no. 4), along with the proofs listed in the statement.
- If the travel is not confirmed in the above-mentioned manner, the employee will be requested to reimburse the amount resulting from the “green travel” entitlements.
templates and rules are available for viewing in the IRD
